Finance Operations Coordinator

3 weeks ago


Newbury, West Berkshire, United Kingdom D.R.A.W RECRUITMENT Full time

We are seeking a highly organized and detail-oriented Finance Operations Coordinator to join our finance team at D.R.A.W RECRUITMENT.

Key Responsibilities:
  • Monitor the department inbox, forward or respond to email enquiries as appropriate.
  • Handle general finance enquiries from buyers, vendors, and staff members.
  • Create, credit, or re-issue invoices on an ad-hoc basis.
  • Process refunds, allowances, and cancellations for defaulting buyers.
  • Resolve posting queries raised by the Financial Controller and Management Accountant.
  • Provide holiday cover for other administrators in the department.
Buyer Accounts:
  • Identify and post incoming bank transfers, including large third-party payments requiring AML checks.
  • Identify and post incoming SagePay transactions.
  • Reconcile and balance credit card payments taken; prepare paying-in reports.
  • Handle cash/cheque banking and produce associated paying-in reports.
  • Create, post, and email buyer invoices following sales.
  • Chase outstanding invoices after an auction and co-ordinate further action with the Financial Controller, including instructing solicitors if necessary.
  • Record and manage deposit payments where required.
  • Process post-auction sale transactions.
Requirements:
  • Previous administration experience within an accounting department.
  • Customer service experience.
  • AAT qualification, or currently studying (advantageous but not essential).
  • Strong attention to detail and high level of accuracy.
  • Knowledge of Microsoft Dynamics Navision (desirable but not essential).
  • Intermediate/Advanced Excel skills.
  • Effective time management and ability to prioritise workloads.
  • Excellent communication and interpersonal skills.
  • Familiarity with AML regulations and auction industry processes (an advantage).
  • Flexibility and willingness to help with non-core finance adhoc duties.

We offer a competitive salary of £42,500 per annum based on experience and flexible working arrangements. You will have the opportunity to work in a renowned auction house with a collaborative and dynamic team.



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