Executive Assistant to CEO

4 weeks ago

Leeds, Leeds, United Kingdom Lucy Walker Recruitment Full time
Executive Personal Assistant to CEO

We are seeking a highly skilled and experienced Executive Personal Assistant to join our team at a dynamic charity in Leeds. As the trusted partner to the CEO, you will play a critical role in managing the CEO's professional and private responsibilities, providing critical support across various areas of the charity.

Key Responsibilities:
  1. Administrative Support: Manage the CEO's emails, prioritising and responding on her behalf when needed. Organise her busy diary, scheduling meetings and travel with a proactive approach to avoid conflicts.
  2. Travel Coordination: Arrange national travel for meetings with trustees, benefactors, and beneficiaries.
  3. Meeting Support: Attend meetings with the CEO, take minutes, flag action points, and ensure follow-ups are completed.
  4. Document Management: Keep policies, reports, and meeting documents up to date, helping prepare materials for Trustee meetings.
  5. Private Support: Handle personal tasks for the CEO, such as organising family appointments, purchasing gifts, and managing errands.
  6. Cross-Functional Support: Assist the charity's wider team with administrative tasks, supporting Events, Marketing, and Programmes as needed.
  7. Stakeholder Communication: Build relationships with key trustees, supporters, and benefactors on behalf of the CEO.
Requirements:
  1. 3-5+ years' experience as a Personal or Executive Assistant at C-Suite/Director level.
  2. Strong organisational skills able to independently manage an extremely busy and dynamic workload.
  3. Professional communicator able to build relationships with senior stakeholders, including Supporters and Trustees, communicating on the CEO's behalf.
  4. Strong written proficiency with a focus on accuracy and professionalism.
  5. Excellent prioritisation skills - this is an extremely busy role and every day is different, it is essential to effectively manage the CEO's priorities.
  6. Willingness to adapt to evolving duties and take on diverse tasks.
  7. Positive, self-motivated, and able to build strong working relationships in a small but collaborative team.

This is a rare opportunity to work closely with the leadership of a growing charity who has ample reputable connections. If you are passionate about making a difference and have the skills to support a dynamic CEO, we encourage you to apply.

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