Deputy Company Secretary

1 month ago

Norwich, Norfolk, United Kingdom Saffron Housing Trust Full time
Deputy Company Secretary Job Description

We are seeking a highly skilled and experienced Deputy Company Secretary to join our Governance team at Saffron Housing Trust. As a key member of our team, you will provide support to Boards, Committees, and Stakeholders, ensuring accurate and timely minutes, actions are logged, and papers are produced and distributed in a timely and accurate fashion.

Key Responsibilities:
  • Support Boards, Committees, Working Groups, and Stakeholders in ensuring meetings are minuted to a high standard and action logs are updated.
  • Deputise for the Company Secretary as necessary, providing cover for key governance activities.
  • Maintain the Board Portal and assist the Company Secretary in providing new information for Board, Committees, and Executives.
  • Contribute to reviews of Terms of Reference of Boards and Committees, and governance-related policies and procedures.
  • Support the Board skills self-assessment process, co-ordinate Board appraisals, and Personal Development Plans with Chair and/or external Consultants as applicable.
  • Oversee the Compliance Calendar and Programme, ensuring regulatory and non-regulatory returns are submitted accurately and on-time with appropriate assurance in place.
  • Co-ordinate and support colleagues on operational risk registers.
Requirements:
  • Experience of working in a Governance, Company Secretarial environment, including production of high-quality minutes and recording actions in a Board or Committee meeting environment.
  • Experience of producing accurate and concise minutes at a high standard to deadlines, at Board Meeting level.
  • Experience of producing and supporting high-quality Papers in support of Board and Committee meetings.
  • Experience of working in a regulated environment.
  • Experience of supporting Board Member recruitment, induction, appraisal, and succession processes.
  • Knowledge of the Social Housing Sector and Regulatory Standards.
  • Excellent IT skills, including Microsoft Word, Excel, Outlook, and Teams.
  • Experience of using Board or Governance portals.
  • Possess solid knowledge of relevant housing (private or public) legislation/law or qualified at an equivalent level.
  • Excellent time management skills, including an ability to prioritise work effectively and successfully manage competing priorities/projects.
  • Well-organised, calm, and methodical, with the ability to prioritise to meet and work to tight deadlines in a rapidly changing environment.
  • Excellent communication and interpersonal skills, possessing the ability to liaise with various audiences both in writing and verbally.
  • Able to work as part of a team and also be pro-active, with the ability to self-direct and use your initiative.

We are looking for a highly skilled and experienced individual who can provide support to our Governance team. If you have a strong background in Governance, Company Secretarial, and experience of working in a regulated environment, we would like to hear from you.

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