Project Coordinator

5 days ago


SouthendonSea, Southend-on-Sea, United Kingdom Career Moves Full time
Job Summary

Career Moves is seeking a highly organized and detail-oriented Project Coordinator to join our team in Central London. As a Project Coordinator, you will provide administrative support to our Project Directors and senior staff members, ensuring the smooth operation of our projects.

Key Responsibilities
  • Diary Management: Arrange internal and external client meetings and site visits, sending Outlook invites, preparing agendas, and making travel arrangements.
  • Administrative Support: Provide coordination support to Project Directors and senior staff members, filtering queries, and responding accordingly.
  • Travel Coordination: Coordinate travel and bookings, ensuring authorization from the team manager.
  • Document Control: Manage and maintain project-related documents.
  • Expense Management: Assist the Director with expenses.
  • Financial Management: Assist Project Directors with P&L reviews, baselines, and project profitability.
  • Ad Hoc Support: Provide administrative and coordination support to the Project team as needed.
  • Project Submissions: Assist with project submissions, including arranging shipping for materials.
  • Client and Consultant Liaison: Correspond with clients and consultants.
  • Travel Booking: Book travel for the team, including international visas.
  • Project Information Management: Assist project leaders in updating project-related information.
  • Document Coordination: Coordinate and arrange documents.
  • Meeting and Event Planning: Set up meetings, design review events, and conference calls, sending invites and preparing documents/agendas as needed.
  • Technical Support: Coordinate with IT for computer problems, upgrades, and queries.
  • Office Support: Coordinate with Reception for meeting room booking, post, and couriers.
  • HR Support: Coordinate with People and Talent for new starters, interviews, and annual staff appraisals.
  • Document Translation: Organize document translations as needed.
  • New Business Support: Coordinate with the New Business team for new project proposals.
  • Financial Administration: Assist with project invoicing and staff planning as directed.
  • Resource Allocation: Check timesheets and facilitate the allocation of project resourcing.
  • Departmental Liaison: Liaise with accounts and other departments on behalf of the team.
  • Team Events: Occasionally organize social events for the team.
  • Software Requirements: Proficiency in Word, Excel, PowerPoint, Outlook, and InDesign.

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