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Facilities Administrative Coordinator

2 months ago

Purfleet, Thurrock, United Kingdom DSV Full time

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support our facilities teams in various administrative and clerical tasks. The successful candidate will provide exceptional support to our facilities managers and their teams, ensuring seamless day-to-day operations and managing administrative activities.

Key Responsibilities

  • Provide administrative support to facilities teams, including data entry, record-keeping, and document management.
  • Liaise with suppliers and contractors to ensure timely completion of tasks and projects.
  • Manage supplier relationships, including setting up new suppliers on the DSV system and updating records.
  • Compile and update reports, including monthly reports for submission to directors and the sustainability team.
  • Coordinate with the facilities team to ensure cleaning services are provided to an acceptable standard.
  • Perform other administrative tasks as required by the facilities team.
  • Manage procurement activities, including ordering stationery, monitoring stock levels, and communicating price increases.
  • Authorise logins, ordering uniforms, and managing user access to the CWT system.

Requirements

  • Excellent organisational and communication skills.
  • Ability to work independently and as part of a team.
  • Strong attention to detail and ability to manage multiple tasks.
  • Proficiency in Microsoft Office and other administrative software.

About DSV

DSV is a global transport and logistics company dedicated to providing innovative and reliable solutions to our customers. We are committed to excellence and strive to be the best in our industry.