Financial Operations Assistant
3 weeks ago
Job Title: Financial Operations Assistant
Job Type: Part-time, Permanent
Location: Tadworth
Hourly Rate: £14.25 per hour
Hours: 22.5 hours per week, 3-5 days
About the Role:
We are seeking a highly organized and detail-oriented Financial Operations Assistant to join our team at Optima Recruitment. As a key member of our finance team, you will be responsible for providing administrative support to our financial operations, ensuring the smooth day-to-day functioning of our financial processes.
Key Responsibilities:
- Expense Processing and Payments: Process and reconcile employee expenses, ensuring accurate and timely payment.
- Credit Card Processing and Reconciliation: Manage credit card transactions, reconcile statements, and ensure compliance with company policies.
- Purchase Ledger Function: Assist with purchase ledger duties, including processing invoices, managing supplier relationships, and maintaining accurate records.
- Banking and Cashiering: Manage cash handling, banking, and cashiering duties, ensuring accurate and secure financial transactions.
- Fundraising Finance Support: Assist the Fundraising Finance Lead with daily banking, processing, and reconciliations.
- Sales Ledger and Fundraising Invoices: Raise sales ledger and fundraising invoices, ensuring accurate and timely payment.
- Accounts Inbox and Supplier Queries: Monitor the accounts inbox, respond to supplier queries, and provide excellent customer service.
- Cash Book Postings and Reconciliations: Post cash book entries, reconcile statements, and ensure accurate financial records.
- Month-End Journals and Reconciliations: Assist with month-end journals, reconciliations, and financial reporting.
- Paper Filing and General Bookkeeping: Manage paper filing, perform general bookkeeping duties, and maintain accurate financial records.
- Year-End Accounts and Auditor Queries: Assist with year-end accounts preparation, respond to auditor queries, and ensure compliance with regulatory requirements.
- Additional Duties: Assist in other areas of the finance team, especially during busy periods, and contribute to the overall success of our financial operations.
Requirements:
- AAT Part-Qualified: Hold AAT part-qualified status or equivalent.
- Experience in a Similar Role: Possess experience in a similar role, ideally in accounts or finance.
- Microsoft Office Skills: Proficient in Microsoft Office, including Excel, Word, and Outlook.
- Organizational and Time Management Skills: Demonstrate excellent organizational and time management skills, prioritizing tasks and meeting deadlines in a fast-paced environment.
- Attention to Detail: Possess an excellent attention to detail, ensuring accuracy and precision in financial transactions and records.
- Intermediate Excel Skills: Hold intermediate Excel skills, including data analysis and reporting.
- Writing and Reporting Skills: Possess competent writing and reporting skills, ensuring clear and concise communication.
- Accounting Software Packages: Familiarity with accounting software packages, including data entry and reconciliation.
- Continuous Learning: Actively seek ways to enhance knowledge and improve performance, staying up-to-date with industry developments and best practices.
What We Offer:
- Pension Scheme: Participate in our pension scheme, ensuring a secure financial future.
- DBS Check: Undergo a DBS check, ensuring a safe and secure working environment.
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