Medical Workforce Officer

4 weeks ago

Epsom, Surrey, United Kingdom NHS Full time
Exciting Opportunity for a Medical Workforce Officer

We are seeking a highly organized and customer-focused individual to join our Medical Workforce team as a Medical Workforce Officer. This is a permanent position based at our Epsom Gateway office.

The successful candidate will be responsible for providing a high-quality medical recruitment service, working closely with managers, clinical leadership, and all grades of doctors.

The role involves participating in the end-to-end recruitment process, including advertisement, shortlisting, setting up interviews, issuing offer letters, and ensuring pre-employment checks are completed in line with NHS Employment Check Standards.

Main Responsibilities
  • Coordinate and organize junior doctor rotations throughout the year.
  • Provide a customer-focused recruitment service to managers, candidates, and staff within the Trust.
  • Ensure compliance with the Trust's recruitment policy and procedures.
  • Maintain an up-to-date knowledge of the Trust's Recruitment Policy and Recruitment Process and NHS medical terms and conditions for medical and dental staff.
  • Ensure recruiting managers and candidates are kept fully informed throughout the recruitment process.
  • Participate in the end-to-end recruitment and selection process for all medical staffing Trust posts, using ESR, TRAC, and NHS Jobs.
  • Issue conditional offer letters within the set timeline.
  • Ensure all pre-employment checks are carried out in line with Trust policy and procedures and NHS Employment Check Standards.
  • Provide guidance on salary confirmation in accordance with Medical and Dental pay scale and terms and conditions of service.
  • Process Certificates of Sponsorship as required under UKBA Guidelines.
  • Produce an electronic personal file for all successful applicants, ensuring that all relevant recruitment documentation is recorded and included.
  • Prepare contract of employment.
Requirements
  • General education to degree level or equivalent combination of diploma level education (HND/NVQ4/CPP), short courses, and experience.
  • Working towards CIPD or equivalent experience.
  • CIPD Qualified.
  • Experience in Medical Recruitment within the NHS.
  • Substantial experience of using TRAC and other recruitment-related systems.
  • Experience of working in a busy role.
  • Understanding of recruitment and selection processes in line with best practice.
  • Experience of dealing with confidential issues.
  • Experience of providing excellent customer service delivery to internal and external customers.
  • Knowledge of the 2016 Junior Doctors' contract and the terms and conditions, 2003 Consultant Terms and conditions, SAS Terms and conditions, and other medical relevant terms and conditions.
  • Knowledge of current NHS terms and conditions.
  • Knowledge and understanding of key issues within the NHS and/or other public sector organizations.
Skills
  • Knowledge of NHS Employment Check standards.
  • Excellent communication and organizational skills.
  • Knowledge of TRAC, ESR, and NHS job applications.
  • Good IT skills in the use of Microsoft Office, especially Word, Excel, and PowerPoint.
  • Ability to multi-task and work in a busy, pressurized environment.
  • Ability to work on own initiative.
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer Name

Epsom and St Helier University Hospitals NHS Trust

£31,081 to £33,665 a year, pro rata, incl Outer London HCAS

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