Administrative Coordinator for Postgraduate Research
6 days ago
This is a full-time, open-ended position at the University of Glasgow. The salary will be Grade 6, with a starting annual salary of approximately £34,402. The role involves providing administrative support to postgraduate research students and academic staff.
Main Responsibilities:- Monitor DTP budgets to ensure no overspend, review spend against available funding, and provide regular updates as required.
- Produce regular budget reports with detailed financial forecast information and spend profile for Principal Investigators, grant holders, and funding bodies.
- Lead and manage the student recruitment and selection process, including preparing and advertising studentships, managing applications, and coordinating interviews.
- Provide administrative support to PI's and other academics, creating effective processes to enhance service delivery, and contributing to course design.
- Organise and clerking DTP committees, drafting agendas, collating papers, taking minutes, and following up on actions.
- Plan, coordinate, and deliver lab rotations, mini projects, DTP training programmes, and other events, evaluating feedback to ensure consistency and improvement.
- Act as first point of contact for student queries, overseeing financial aid and resolving issues.
- Create programme handbooks for individual DTPs and update them annually in consultation with colleagues.
- Research, collate, and edit material for reports and documents, maintaining a communication network for students, PIs, and supervisors across partner institutions.
- A1: Demonstrated competencies in undertaking duties associated with this level of post, acquired through personal development and progression in similar roles.
- A2: Extensive knowledge of developing and implementing administrative systems.
- C1: Excellent oral and written communication skills.
- C2: Excellent numeracy and financial management skills.
- C3: Proficiency in IT and bespoke systems like Mycampus, Moodle, and Microsoft Teams.
- C4: Strong planning and organisational skills, with the ability to work independently and prioritise tasks.
- C5: Proactive approach to problem-solving, managing multiple projects, and meeting deadlines.
The University of Glasgow offers a welcoming organisational culture, flexible working arrangements, and opportunities for professional development.
Terms and Conditions:This position requires the successful candidate to meet eligibility requirements for a Skilled Worker visa if applicable. As a valued member of our team, you can expect a warm and engaging workplace where your talents are developed and nurtured.
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