Senior Legal Administrator

2 weeks ago

Southampton, Southampton, United Kingdom THE CHARALLE GROUP Full time

Job Title: Senior Legal Administrator

Job Summary:

We are seeking an experienced Senior Legal Administrator to join our Commercial Property team at THE CHARALLE GROUP. The successful candidate will be responsible for providing administrative support to our lawyers and will play a key role in the smooth operation of the team.

Key Responsibilities:

  • Administer files, including opening, closing, archiving, and retrieval, to ensure that teams are able to respond to legal queries efficiently.
  • Accurately record information in the practice management system provided by members of the team.
  • Print and prepare pre-completion bundles for client completion.
  • Handle pre- and post-completion documentation, paperwork, and registrations.
  • Draft letters, documents, and forms.
  • Print contracts and letters pertaining to the sale or purchase of a property.
  • Digitize signed contracts and other documents.
  • Manage daily diaries for members of the team.
  • Input important key dates and diarise important actions.
  • Arrange appointments, meetings, room bookings for clients and colleagues.
  • Be a point of contact and able to answer queries on behalf of clients.
  • Prepare correspondence, documents, and enclosures for despatch using digital dictation and the practice management system as applicable.
  • Assist clients with updates/progress on their cases.
  • Produce and email client invoices.
  • Assist Fee Earners in the billing and credit control process by liaising with the Fee Earner and accounts.

Requirements:

  • Good legal secretarial experience.
  • Accurate typing speed of at least 60 words per minute.
  • Intermediate knowledge of Microsoft Word (including track changes), Outlook, Excel, PowerPoint, research tools, and other systems such as case management.
  • Knowledge of legal terminology, documentation, legal processes, etc.
  • Excellent communication skills and someone who enjoys interacting with people face to face.
  • Excellent attention to detail.

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