HR Administrator/Generalist
4 weeks ago
Company Overview
Clarksons is a leading provider of maritime services, offering a comprehensive range of solutions to clients across the globe. Our expertise spans broking, finance, port services, and research, enabling us to deliver unparalleled support to our clients.
Role Summary
The HR team at Clarksons plays a vital role in supporting our people and ensuring a seamless experience for them. As an HR Generalist, you will provide effective support across a variety of HR-related tasks, working within a busy HR function.
Key Responsibilities
- Prepare job requisitions, offer approvals, and job changes for approval within our HR system.
- Manage the end-to-end lifecycle processes for permanent and temporary workforce, including starters, leavers, and changes.
- Prepare contracts, new starter packs, and create new electronic employee files, ensuring all documentation is completed to a high standard and filed accordingly.
- Prepare and issue documentation needed for the employee lifecycle, including probation, salary letters, family-friendly, internal transfers, and leavers.
- Conduct pre-employment background checks, collecting copies of right-to-work documentation prior to the start date, reviewing the completed checks, and following up with any discrepancies in a timely manner.
- Assist the HR Business Partner with ER matters, including performance management, sickness management, disciplinaries, and grievances.
- Manage maternity/paternity/family-friendly processes and documentation from end to end, updating our HR system where necessary, and close liaison with payroll.
- Monitor employee queries received into the team mailbox and ensure timely response, escalating queries where necessary.
- Assist with monthly payroll preparation to ensure all changes are accurately processed prior to the monthly deadline.
- Manage new starter onboarding process prior to joining and organize inductions for new starters and welcome meetings on their first day to run through documentation, housekeeping, and right-to-work checks.
- Manage all reference requests and prepare/issue employment references, including mortgage and tenancy, employment confirmation, and leavers.
- Update our HR system with employee details where necessary and ensure that complete accuracy of the data is held within the system.
- Assist with the production of reports where necessary.
- Assist with any recruitment-related administration where necessary.
Requirements
- Drive and self-motivation, with the desire and commitment to succeed, deliver excellence, and make positive change.
- Relationship building, with excellent interpersonal skills and the ability to quickly build rapport.
- Collaboration, able to work well with others across diverse backgrounds to share information, develop skills, and deliver results.
- Resilience with the ability to persist and adapt.
- Smart problem-solving and analytical abilities, with a curious and inquisitive mind, and an openness to new ideas.
- Professional integrity and a respect for company values.
Additional Requirements
- Strong administration skills, with high focus on accuracy and attention to detail.
- Highly organized, able to multi-task and prioritize tasks.
- Able to work to deadlines and remain calm under pressure.
- Strong communicator, both verbal and written.
- Adaptable and flexible.
- Follower of tasks through to completion.
- Personable with a positive outlook.
- Able to exercise discretion and uphold confidentiality.
- Resilience to change.
- Good MS Office skills (Outlook, Word, Excel, and PowerPoint).
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