Administrative Support Specialist

2 days ago

Scarborough, North Yorkshire, United Kingdom Reed Full time

Job Title: Personal Assistant to Headmaster

Location: Scarborough, North Yorkshire

Company: Reed Further Education

Job Type: Part Time, Temporary

Hours: 8.15am - 12.15pm

Salary: £13 Per Hour including Holiday Pay

Job Summary:

We are seeking a highly organized and proactive Administrative Support Specialist to support the Headmaster of a prestigious educational institution in Scarborough. This is a fantastic opportunity for an experienced professional to play a key role in the smooth running of the Headmaster's office, ensuring efficient and effective administrative support.

Key Responsibilities:

  • Manage the Headmaster's Diary: Schedule meetings, appointments, and events, ensuring timely and efficient coordination.
  • Handle Correspondence: Respond to emails, letters, and phone calls in a timely and professional manner.
  • Prepare and Edit Documents: Create and edit reports, presentations, and other documents as required.
  • Organize and Coordinate Meetings: Prepare agendas, take minutes, and follow up on action points to ensure seamless execution.
  • Liaise with Stakeholders: Communicate with staff, students, parents, and external stakeholders on behalf of the Headmaster.
  • Maintain Confidential Records: Ensure the secure and confidential storage of sensitive information.
  • Support School Events: Assist with the planning and execution of school functions and events.
  • Perform Administrative Tasks: Carry out other administrative duties as required to support the Headmaster.

Requirements:

  • Proven Experience: A minimum of 2 years' experience as an Administrative Support Specialist or Executive Assistant, preferably in an educational setting.
  • Excellent Organizational Skills: Strong time-management and organizational skills, with the ability to prioritize tasks and manage multiple projects.
  • Strong Communication Skills: Excellent written and verbal communication skills, with the ability to communicate effectively with staff, students, and external stakeholders.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Discretion and Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.
  • Professionalism and Attention to Detail: High level of professionalism and attention to detail, with the ability to work independently and as part of a team.
  • Flexibility and Adaptability: Ability to work flexibly and adapt to changing priorities and demands.

Benefits:

  • Competitive Salary and Benefits: A competitive salary and benefits package, including holiday pay.
  • Opportunity for Professional Development: Opportunities for professional development and training, to support your career growth.
  • Contribution to a Respected Institution: The opportunity to contribute to a respected educational institution, making a positive impact on the lives of students and staff.

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