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Administrative Support Specialist

2 months ago

Perth, Perth and Kinross, United Kingdom Hancod Digital Full time
Job Summary:

We are seeking a highly skilled and organized Executive Assistant to provide exceptional administrative support to our CEO and ensure the smooth operation of our office.

Key Responsibilities:
  • Manage the CEO's calendar and schedule meetings with internal and external stakeholders
  • Coordinate travel arrangements and prepare itineraries for business trips
  • Screen and direct phone calls and emails, ensuring prompt and professional communication
  • Prepare and distribute correspondence, memos, and reports as needed
  • Conduct research and compile data for presentations and reports, providing valuable insights to the CEO
  • Attend meetings to take minutes and follow up on action items, ensuring seamless communication
  • Collaborate with other staff members and handle communication on behalf of the CEO, building strong relationships
  • Assist in the preparation of financial reports and budgets, ensuring accuracy and attention to detail
  • Manage office supplies and equipment, maintaining a well-organized and efficient workspace
  • Assist in organizing events and company functions, showcasing the company's professionalism
  • Handle sensitive information with confidentiality, upholding the company's values
  • Act as the primary point of contact between the CEO and internal/external clients, providing exceptional customer service
  • Prioritize and manage multiple projects simultaneously, meeting deadlines and exceeding expectations
  • Provide administrative support as needed, adapting to changing priorities and demands
Requirements:
  • Bachelor's degree in Business Administration or related field
  • Proven experience as an Executive Assistant or similar administrative role
  • Proficiency in Microsoft Office suite, with a strong focus on organization and time management
  • Excellent communication and interpersonal skills, with the ability to build strong relationships
  • Strong organizational and time management abilities, with a focus on prioritization and multitasking
  • Ability to handle confidential information with discretion, upholding the company's values
  • Exceptional problem-solving skills, with a focus on creative solutions
  • Ability to work independently and prioritize tasks, with a strong sense of professionalism
  • Detail-oriented and capable of multitasking, with a focus on accuracy and attention to detail
  • Familiarity with basic accounting principles, with a strong focus on financial management
  • Ability to adapt to various work styles and environments, with a strong sense of flexibility
  • Experience in event planning and coordination, with a focus on organization and execution
  • Knowledge of office management systems and procedures, with a strong focus on efficiency and productivity
  • Strong sense of professionalism and ethics, with a focus on upholding the company's values

communication, organization, time management, Microsoft Office, confidentiality, administrative, management, office