Commercial Administrator

3 weeks ago

Aberdeen, Aberdeen City, United Kingdom Petrofac Full time

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world's leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This role is an exciting opportunity to join our team and contribute to our mission.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Key Responsibilities:

  • Support offshore supervision collation of timesheet information for offshore workforce;
  • Maintain timely and accurate daily input of offshore labour hours into time-writing system;
  • Interrogate timesheet content to ensure accuracy in line with project specific job carding;
  • Collation of weekly and monthly man-hour reports;
  • Collation of non-productive time analysis and reporting;
  • Act as a single point of contact for all time-related queries;
  • Communicate with Offshore Construction Supervisor ensuring all timesheets are submitted in a timely manner;
  • Clearance of invalid time against valid codes and project approvals;
  • Assist in payroll process;
  • Support Commercial Coordinator with the contract administration of all existing relevant contracts;
  • Handling the Cashflow and Debt Management;
  • Assist with calculating Sales and Cost accruals as part of the reporting cycle;
  • Assist with invoicing;
  • Check accuracy of Third-Party Invoices against subcontract agreements and approve same as compliance checker where required.

The above is an outline of key duties and accountabilities, rather than an exclusive or exhaustive list of responsibilities. The postholder is expected to undertake any tasks which may reasonably be expected within the scope of the position.

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