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Executive Support Assistant

1 month ago

Carlisle, Cumbria, United Kingdom NHS Full time
Job Title: Executive Administrative Assistant

We are seeking a highly skilled and experienced Executive Administrative Assistant to provide comprehensive support to our Executive Director. The successful candidate will be responsible for resolving day-to-day problems independently, making informed decisions, and ensuring agreed targets are met in accordance with standards, policies, and procedures.

Main Responsibilities:
  • Provide administrative support to the Executive Director, including preparing agendas and papers for meetings, coordinating travel arrangements, and maintaining accurate records.
  • Develop and maintain effective working relationships with colleagues, stakeholders, and external partners to ensure seamless communication and collaboration.
  • Manage and maintain the Executive Director's schedule, including arranging meetings, appointments, and travel.
  • Prepare and edit documents, reports, and presentations to ensure accuracy and professionalism.
  • Provide exceptional customer service to internal and external stakeholders, responding to queries and resolving issues in a timely and professional manner.
Requirements:
  • GCSE English or equivalent.
  • Educated to NVQ level 3 in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.
  • NVQ in business administration or equivalent.
  • Secretarial/PA experience.
Skills and Qualities:
  • Excellent management and organisation skills.
  • High standard of presentation of documents and correspondence.
  • Minute taking and meeting coordination experience.
  • Excellent written and oral communication and interpersonal skills.
  • Able to deal effectively with colleagues and outside medical and professional bodies.
  • Knowledge and experience of using a wide range of computer packages, including Excel, Word, PowerPoint, and Acrobat.
  • Adaptable to change and quick to learn.
  • Able to work on own initiative.
  • Understanding of need to prioritise and cope with changes in priorities.
  • NHS experience.
Working Arrangements:

This is a full-time position, working 37.5 hours per week. The successful candidate will be required to work flexibly, including occasional evenings and weekends, to meet the needs of the role.

We offer a competitive salary and benefits package, including pension scheme, life assurance, and annual leave.

North Cumbria Integrated Care NHS Foundation Trust is an equal opportunities employer and welcomes applications from all sections of the community.

Please note that this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.