Team Coordinator
5 days ago
Fortescue Zero is seeking a highly organized and detail-oriented Team Coordinator to provide administrative support to the Decarb team. The successful candidate will be responsible for coordinating meetings, events, and diaries, as well as maintaining the team's organization charts and supporting the HR Business Partner with recruitment.
Key Responsibilities:
- Organize critical meetings and workshops for the Decarb team, including administration, venue booking, and transportation requirements.
- Liaise with attendees to ensure availability and occasionally attend meetings to gain a thorough understanding of team activities.
- Ensure actions are progressed and reported back to senior managers.
- Maintain the Decarb organization charts in liaison with the FZ HR Business Partner.
- Support the FZ HR Business Partner with recruitment if required.
- Oversee visits to and from FZ, ensuring they are correctly planned and executed in accordance with the visitor template and global mobility policy.
- Liaise with colleagues overseas to understand visa requirements and assist in collecting documentation.
- Ensure all travel arrangements are in place, making flight, taxi, restaurant, and hotel bookings as necessary.
- Ensure all visitors are correctly hosted, including desk space, meeting room allocations, and catering as necessary.
- Manage diaries of several senior programme leaders.
- Network across the business to support team members in various areas.
- Ensure the department office area is presentable and policies are followed.
- Perform general office administration duties.
Requirements:
- Experienced administrator with exceptional organization skills.
- Excellent communication skills.
- Good Microsoft Word and Excel ability.
- Diligent and flexible.
- Good problem solver.
- Comfortable juggling conflicting priorities.
- Confident dealing with people and the aptitude to host national and international visitors.
- Driving license required for some travel.
What We Offer:
- Hybrid working arrangement with 3 days in the office and 2 days from home.
- Fortescue Zero bonus scheme.
- Aviva Pension.
- Group Life Assurance.
- Group Income Protection.
- Electric Car Scheme.
- Health Cash Plan.
- Employee Assistance Programme.
- Private Medical Insurance.
- 26 days holiday plus public holidays and the opportunity to purchase an additional 5 days per year.
- Childcare Benefits.
- Free on-site gym access and discounted national memberships.
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