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Facilities and Administration Team Manager

2 months ago

Cheltenham, Gloucestershire, United Kingdom Northrop Grumman Full time
Job Title: Facilities and Administration Team Manager

Northrop Grumman UK is seeking a highly skilled and experienced Facilities and Administration Team Manager to join our team. As a key member of our Operations team, you will be responsible for managing a team of facilities and administration professionals who provide support to our sites across the UK.

Key Responsibilities:
  • Execute the NG UK facilities' strategy as agreed by NG UK L and NSS SLT
  • Manage a team across facilities and administration who manage the day-to-day activities across all NGUKL sites
  • Provide support to other NG facilities on an ad-hoc basis
  • Maintain the Building Manuals across all sites and raise any associated concerns identified
  • Manage the suppliers' database across all NGUKL sites, ensuring Permits to Work and associated evidence are collated in accordance with requirements with admin support
  • Supervise the performance of contractors, ensuring the provision of a safe working environment for both staff and contractors and compliance with statutory and regulatory requirements
  • Log reported maintenance issues and arrange repair in a timely fashion
  • Liaise with security to arrange required clearance and escort for maintenance staff/contractors; escort contractors as and where required
  • Ensure the team raise purchase requisitions for items within the Facilities and Admin function's areas of responsibility correctly and on time
  • Responsible for office planning and coordination relating to the workforce, facility moves, refurbishments and renovations in association with NG project managers
  • Responsible for maintaining the facilities, EHS and admin teams risk registers
  • Manage facilities cost budgets and report to Head of Operations the monthly position. Support annual financial planning by providing long-term plans for each part of the estate
  • Manage and co-ordinate the NG UK L estates open and lock-up processes alongside security
  • Out of Hours CCTV monitoring in the event of alarm activation and primary POC for alarm system maintenance
Requirements:
  • NEBOSH General Certificate or other Health and Safety qualification
  • Solid experience of working in a Facilities and/or Health & Safety role
  • Experience of working with internal customers (employees) and external providers (suppliers)
  • Experienced negotiator
  • Experienced line manager who is used to dealing with cross-functional teams
Competency/Skill requirements:
  • Adaptable in a changing environment
  • Fluent in written and spoken English
  • Excellent interpersonal skills, able to engage and communicate effectively with all audiences/stakeholders
  • Highly-organised with strong administration skills
  • An engaging and customer-focused 'can do' attitude
  • Proficient at multi-tasking, working under pressure and to tight deadlines
  • Innovative and creative, able to think outside the box
  • A good understanding of KPIs and SLAs
  • Excellent computer skills, including MS office tools, databases and e-learning solutions
Other requirements:
  • Travel requirements: Frequent UK travel between NG UKL sites to attend meetings/training activities and undertake project activities
  • Valid UK driving licence
  • Clearance requirements: The post-holder must be able to hold and maintain highest UK Government clearances
  • Working hours: Out of hours / weekend working may be required occasionally to facilitate building maintenance and other activities
Why join us?
  • A mission to believe in – Every day we contribute to building a more secure and connected world, expanding our reach from land, sea, and air to space and cyberspace
  • A place to belong and thrive – Every voice matters at our table meaning you can bring your authentic self to work
  • Your career, your way – Shape your career journey with diverse roles, mentorship, and development opportunities that fuel your curiosity, channel your expertise and nurture your passion