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Administrative Coordinator

2 months ago

Tamworth, Staffordshire, United Kingdom ATC Full time
Job Title: Administrative Assistant

Job Summary:

We are seeking a highly organized and efficient Administrative Assistant to join our team at ATC in Tamworth. The successful candidate will be responsible for providing administrative support, handling office tasks, and facilitating communication across departments.

Key Responsibilities:

  • General Administrative Support: Manage office correspondence, including emails and phone calls. Respond to inquiries and direct them to the appropriate team member.
  • Office Administration: Maintain the organization and functionality of the office, including ordering supplies, managing inventory, and coordinating facility management.
  • Data Entry and Record Keeping: Input, update, and maintain accurate data across internal systems, ensuring records are up to date.
  • Credit Cards: Prepare reports and coordinate company credit card transactions along with raising relevant purchase orders.
  • Team Support: Provide administrative assistance to various departments, including HR, finance, and management, as needed.
  • General Filing: Collate and organize general office files, including invoices and purchase orders.
  • Inbox Management: Organize and manage the accounts department inbox.
  • Invoicing and Expense Management: Assist in processing invoices, tracking office expenses, and liaising with finance for payment approvals.

Requirements:

  • Experience: Minimum of 1 year of office administration experience, ideally within a similar industry or fast-paced environment. Proficiency in Microsoft Office Suite is required.
  • Skills:
  • Excellent organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Ability to work both independently and as part of a team.
  • Attention to Detail: Keen eye for detail, with the ability to prioritize tasks and meet deadlines.
  • Adaptability: Comfortable managing multiple responsibilities and shifting priorities in a dynamic work environment.
  • Problem-Solving: Proactive approach to identifying issues and finding solutions efficiently.
  • Confidentiality: Ability to handle sensitive information with discretion and professionalism.

Benefits:

  • Competitive salary with room for growth.
  • Opportunity to work in a supportive, friendly, and collaborative environment.
  • Access to company training and professional development programs.
  • Company pension scheme.
  • Flexible working hours.