Event Planning and Execution Specialist

5 days ago

London, Greater London, United Kingdom Financial Times group Full time

Job Title: Assistant Brand

Job Summary:

The Financial Times Group is seeking a highly skilled and experienced professional to join our Brand and Partnerships team as an Assistant Brand. This role will play a crucial part in planning, coordinating, and delivering a variety of brand events that engage our target audiences.

Key Responsibilities:

  1. Event Planning and Execution: Assist in the development and execution of a diverse portfolio of events, including opening receptions, C-suite hosted parties, and networking events, panel discussions & roundtables, brand and partnership activations.
  2. Logistics and Coordination: Coordinate event logistics, including venue selection, supplier management, catering, AV setup, branding, and attendee registration.
  3. Procurement and Contracting: Coordinate the procurement of event services, either paid for or on a contra basis, and work with the procurement team and wider brand team to complete the onboarding and hire of new and existing suppliers.
  4. Project Management: Supervise and update detailed project plans, timelines, and budgets for each event, and monitor and report on event progress, addressing any issues or changes promptly with the line manager.
  5. Event Management: Manage with the line manager the run-of-show on the day(s) of the events, and ensure that all Health & Safety, Risk Assessment, and other relevant information for the event is delivered in a timely and correct process.

Marketing and Promotion:

  1. Collaboration and Promotion: Collaborate with the brand, creative, and comms teams to create and implement promotional plans for events, and utilise social media, email campaigns, and other marketing channels to drive event attendance and engagement where required.
  2. Branding and Materials: Ensure all promotional materials are on-brand and optimally communicate event value propositions, working closely with the creative team to create and deliver all required promotional and branding materials.
  3. Event Alignment: Ensure events align with the FT's brand guidelines and strategic objectives, and collaborate with brand and partnerships colleagues to support delivery of contra partnerships.
  4. Stakeholder Management: Work with the line manager to coordinate internal stakeholders as required to ensure seamless event delivery, and act as the day-to-day contact for event-related inquiries, providing exceptional customer service.
  5. Post-Event Analysis: Conduct post-event follow-up providing analysis for the effectiveness of the events, and stay up-to-date with industry trends and standard methodologies to continually enhance the FT's event offerings.

Requirements:

  1. Experience: Experience in event planning and execution, preferably within a media, corporate, or agency environment.
  2. Skills: Strong project management skills with the ability to handle multiple events simultaneously, creative thinking and problem-solving abilities, and proficiency in event management software and tools.
  3. Flexibility: Flexibility to work occasional evenings and weekends as required by event schedules.
  4. Passion: Passionate about creating exceptional event experiences.

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