Payroll and Benefits Specialist
2 months ago
Payroll Management:
- Manage the organization's payroll functions using the iTrent system, ensuring timely and accurate processing of payroll for all staff.
- Handle monthly payroll inputs, including overtime, shift allowances, training allowances, commissions, and other general data.
Benefits Administration:
- Administer all aspects of employee benefits, including pensions, healthcare, and other voluntary benefits.
- Update employee benefits in the HRIS Success Factors system.
- Present benefits information to new associates and manage ongoing communications regarding benefits.
Data Management and Reporting:
- Update departmental overtime spreadsheets on a monthly basis.
- Ensure accurate reporting and updating of payroll changes.
- Prepare and distribute payroll reports for Vice Presidents and Managers.
- Identify, investigate, and resolve payroll discrepancies.
Compliance and Documentation:
- Complete P45s and P60s for Inland Revenue Online.
- Download and process P6/P9s and student loans from Inland Revenue Online weekly.
- Process statutory payments, such as SSP, SMP, SPP, and Enhanced Maternity/Paternity pay.
- Complete government forms for housing benefit, child benefit, CSA, jury duty, national statistics, etc., in a timely manner.
Process Improvement:
- Assist with the review and updating of payroll processes.
- Utilize checklists to ensure procedures are followed and updated as necessary.
Financial Reconciliation:
- Reconcile payroll and highlight any issues to the Payroll and Benefits Lead.
- Prepare monthly payroll journal, costing, and salary reports for the Accounts Department.
- Prepare monthly headcount and KPI reports.
Pension Administration:
- Manage day-to-day pension administration, including joiners, leavers, auto-enrolment, opt-outs, refunds, and file uploads to the L&G portal.
- Prepare annual returns for pension schemes and life assurance schemes.
- Ensure timely payment of pension contributions and handle all queries from third parties.
General Administration:
- Maintain the payroll, pension, and rewards sections of the intranet.
- Administer all auto-enrolment processes.
- Provide support for all payroll-related queries on the iTrent system.
- Manage your own administration tasks efficiently.
This role requires a high level of accuracy, attention to detail, and organizational skills. The successful candidate will have a strong understanding of payroll and benefits administration, as well as excellent communication and numerical skills.
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