Warehouse Operations Coordinator

3 weeks ago


Swansea, City and County of Swansea, United Kingdom Cathay Group Full time

We are seeking a highly organized and detail-oriented Warehouse and Sales Coordinator to join our team at Cathay Group. This role will involve providing clerical support to our managers and employees, as well as coordinating all daily administrative activities in a warehouse environment.

The ideal candidate will have experience as an Office Administrator, Secretary, or relevant administrative role, and be familiar with office software, including MS Office. They should also be able to multitask with ease and have excellent organizational and time-management skills.

Key Responsibilities:

  • Dispatch Priorities: Manage and prioritize dispatch activities to ensure timely and efficient delivery of goods.
  • Courier Databases and Customer Data: Maintain accurate and up-to-date records of courier databases and customer data.
  • Reports and Warehouse Mapping: Generate reports and update warehouse mapping to ensure efficient use of space and resources.
  • Data Input and Warehouse Management Systems: Enter data into warehouse management systems and ensure accurate and timely updates.
  • Cash and Carry Sales: Manage cash and carry sales, including processing transactions and maintaining accurate records.
  • Meetings and Events: Book meetings and schedule events, including travel arrangements and accommodations.
  • Office Supplies: Order office stationery and supplies, including paper, pens, and other essential items.
  • Internal Databases: Maintain internal databases, including employee records and customer information.
  • Expense Reports: Submit expense reports in a timely and accurate manner.
  • Filing System: Maintain a filing system for data on customers and external partners.
  • Distribute Mail: Distribute incoming and outgoing mail, including packages and documents.
  • Reports and Presentations: Prepare regular reports and presentations, including data analysis and recommendations.
  • Company Documents: Organize, store, and print company documents as needed.
  • Phone Calls: Answer and redirect phone calls, including taking messages and transferring calls.
  • Queries: Handle queries from managers and employees, including providing information and resolving issues.
  • Office Policies: Update office policies and ensure compliance with them.

Requirements:

  • Administrative Experience: Proven experience as an Administrator, Administrative Assistant, or relevant role.
  • Office Equipment: Familiarity with office equipment, including printers and fax machines.
  • Office Policies: Knowledge of office policies and procedures.
  • Office Management Tools: Experience with office management tools, including MS Office software.
  • Organizational Skills: Excellent organizational and time-management skills.
  • Communication Skills: Strong written and oral communication skills.
  • Problem-Solving: Problem-solving attitude with an eye for detail.

About Cathay Group:

Cathay Group is a dynamic and growing company that values innovation, teamwork, and customer satisfaction. We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.



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