Senior Facilities and Purchasing Coordinator

3 weeks ago

London, Greater London, United Kingdom BNP Paribas Real Estate Full time
Job Summary

We are seeking a highly skilled Senior Facilities and Purchasing Coordinator to join our facilities management department. The successful candidate will be responsible for delivering a wide range of administrative and site activities to support the delivery of an effective, consistent, and best-in-class facilities management service across the Major Buildings portfolio.

Key Responsibilities

• Provide best-in-class customer service to internal and external stakeholders.
• Maintain regular and effective communication with internal colleagues in Property Management, support functions, and the wider Real Estate business.
• Prepare data and contribute to the preparation of management reports for a variety of stakeholders.
• Monitor and report on the preparation and reconciliation of service charge budgets for the portfolio. Monitor and report on cash flow status.
• Monitor and report on purchase order and invoice status, including aged debt. Assist with raising PO's and processing invoices, when required.
• Review and update property management systems as required (e.g., Tramps, Meridian, Change Notes, etc.).
• Liaise and coordinate with our central services teams, including FMS, Helpdesk, and Procurement.
• Monitor and report on works provided by suppliers, Helpdesk data, and supplier performance.
• Monitor and report in respect of health and safety and environmental compliance.
• Monitor and report on capital replacement programs and opex projects.
• Monitor and report on site environmental activities (i.e., ISO 14001) and initiatives.
• Assist with central billing.
• Be the main point of contact for all Major Buildings procurement matters, including contract drafting, onboarding new suppliers, and working with the central Procurement team to ensure all procedures are adhered to and robustly managed.
• Be the main point of contact for our central FMS team. Meet weekly to support consistency and coordination across all facets of Facilities Management and Purchasing.
• Collate information for property tenders, when required.
• Collate information for contract tenders and support with preparing tender business cases.
• Support with mobilizations and demobilizations, when required.
• Ensure compliance with all internal procedures and policies (e.g., Procurement, Finance, Compliance, HR).
• Complete administrative tasks as required, including systems, filing, inventory management, etc.
• Undertake occasional building inspections and complete reports, when required.
• Provide site support and cover for the Major Buildings portfolio, when required.

Requirements

• Previous experience in a similar role.
• Understanding of service charges budgets and basic accounting principles.
• Good health and safety and environmental knowledge.
• Excellent English language skills (both written and spoken).
• IT literate (MS Office at intermediate level).
• MS Excel literate (at Intermediate or Advanced level).
• FM systems experience (Proactis, Meridian, Tramps, not essential).

What We Offer

We are proud to offer award-winning benefits to support and reward our employees:
  • Heath & Leisure: Private medical cover, 25 days annual leave + public holidays (the option of purchasing up to 5 additional days via flex benefits), health screening, gym discounts, wellbeing support, volunteering opportunities, cycle to work scheme, eye care voucher, travel & retail discounts, travel insurance, concierge service, kids pass, open fairways golf card, great company culture and social events (including sports teams, charity events, art pass), perks at work
  • Financial: Pension, life assurance at 8 x basic salary, group income protection (long-term disability insurance), interest-free season ticket loan, bonus scheme - you will be eligible to participate in the Company's Bonus Scheme, share incentive plan, financial and mortgage advice

  • Senior Facilities and Purchasing Coordinator

    1 week ago

    London, Greater London, United Kingdom Wound and Burn Centers of America Full time

    Job Title: Senior Facilities and Purchasing CoordinatorWe are seeking an experienced Senior Facilities and Purchasing Coordinator to join our facilities management department. The successful candidate will be responsible for delivering a wide range of administrative and site activities, supporting the delivery of an effective, consistent, and best-in-class...

  • Senior Facilities and Purchasing Coordinator

    2 weeks ago

    London, Greater London, United Kingdom BNP Paribas Real Estate Full time

    About the RoleBNP Paribas Real Estate is seeking a Senior Facilities and Purchasing Coordinator to join our facilities management department. As a key member of the team, you will be responsible for delivering a wide range of administrative and site activities to support the delivery of an effective, consistent, and best-in-class facilities management...

  • Facilities and Procurement Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Wound and Burn Centers of America Full time

    Job Title: Senior Facilities and Purchasing CoordinatorWe are seeking a highly skilled and experienced Senior Facilities and Purchasing Coordinator to join our facilities management department.Key Responsibilities:Provide exceptional customer service to internal and external stakeholders.Maintain regular and effective communication with internal colleagues...

  • Facilities and Procurement Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Wound and Burn Centers of America Full time

    Job Title: Senior Facilities and Purchasing CoordinatorWe are seeking a highly skilled and experienced Senior Facilities and Purchasing Coordinator to join our facilities management department.Key Responsibilities:Provide exceptional customer service to internal and external stakeholders.Maintain regular and effective communication with internal colleagues...

  • Senior Facilities Coordinator

    1 month ago

    London, Greater London, United Kingdom BNP Paribas Real Estate Full time

    About the RoleWe are seeking a highly skilled and experienced Senior Facilities and Purchasing Coordinator to join our facilities management department. As a key member of our team, you will be responsible for delivering a wide range of administrative and site activities to support the delivery of an effective, consistent, and best-in-class facilities...

  • Senior Facilities Coordinator

    1 month ago

    London, Greater London, United Kingdom BNP Paribas Real Estate Full time

    About the RoleWe are seeking a highly skilled and experienced Senior Facilities and Purchasing Coordinator to join our facilities management department. As a key member of our team, you will be responsible for delivering a wide range of administrative and site activities to support the delivery of an effective, consistent, and best-in-class facilities...

  • Senior Facilities Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Evelyn Partners Fund Solutions Limited Full time

    Job Title: Senior Facilities and Contract CoordinatorEvelyn Partners Fund Solutions Limited is a leading integrated wealth management and professional services group, with over 186 years of experience in helping generations of people and businesses to thrive. We offer an extensive range of financial and professional services to individuals, family trusts,...

  • Senior Facilities Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Evelyn Partners Fund Solutions Limited Full time

    Job Title: Senior Facilities and Contract CoordinatorEvelyn Partners Fund Solutions Limited is a leading integrated wealth management and professional services group, with over 186 years of experience in helping generations of people and businesses to thrive. We offer an extensive range of financial and professional services to individuals, family trusts,...

  • Facilities and Procurement Coordinator

    3 weeks ago

    London, Greater London, United Kingdom Cameron James Professional Recruitment Full time

    Job Title: Facilities and Procurement CoordinatorWe are assisting a leading global organisation with the recruitment for a Facilities and Purchasing Assistant to join the business.This is an office-based role, Monday to Friday. Reporting into the Head of Facilities and Procurement, the role will work as part of a busy and growing team.The main focus of the...

  • Facilities Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Adecco Full time

    Facilities Administrator Job DescriptionOur client is seeking a skilled Facilities Administrator to join their team.Manage site services contractor relationships.Process and manage SAP purchase orders for site services activities.Coordinate job planning and site services activities.Oversee daily chemical stock management and ordering.Act as the primary point...

  • Facilities Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Adecco Full time

    Facilities Administrator Job DescriptionOur client is seeking a skilled Facilities Administrator to join their team.Manage site services contractor relationships.Process and manage SAP purchase orders for site services activities.Coordinate job planning and site services activities.Oversee daily chemical stock management and ordering.Act as the primary point...

  • Facilities and Procurement Coordinator

    3 weeks ago

    London, Greater London, United Kingdom Wound and Burn Centers of America Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Facilities and Purchasing Coordinator to join our facilities management department. The successful candidate will be responsible for delivering a wide range of administrative and site activities to support the delivery of an effective, consistent, and best-in-class facilities management...

  • Facilities Coordinator

    1 month ago

    London, Greater London, United Kingdom Anderselite Ltd Full time

    Anderselite Ltd is seeking a skilled Facilities Coordinator to join their team in the Wimbledon area.About the Role:The successful candidate will be responsible for providing exceptional service to clients, answering telephone calls, and directing calls to the appropriate point of contact.Key Responsibilities:Provide a virtual office service, including...

  • Facilities Coordinator

    1 month ago

    London, Greater London, United Kingdom Anderselite Ltd Full time

    Anderselite Ltd is seeking a skilled Facilities Coordinator to join their team in the Wimbledon area.About the Role:The successful candidate will be responsible for providing exceptional service to clients, answering telephone calls, and directing calls to the appropriate point of contact.Key Responsibilities:Provide a virtual office service, including...

  • Facilities Coordinator

    3 weeks ago

    London, Greater London, United Kingdom Cobalt Recruitment Full time

    Cobalt Recruitment is seeking a skilled Facilities Coordinator to join their team at a Grade A multi-let commercial office development in Central London. As a key member of the on-site building management team, you will deliver a top-tier total FM service for commercial tenants, handling day-to-day operations, deputising for the Building Manager, and...

  • Facilities Coordinator

    3 weeks ago

    London, Greater London, United Kingdom Cobalt Recruitment Full time

    Cobalt Recruitment is seeking a skilled Facilities Coordinator to join their team on a fixed-term contract basis.This role is based at a Grade A multi-let commercial office development in Central London, working for an award-winning SME Real Estate brand.As a key member of the on-site building management team, you will deliver a top-tier total FM service for...

  • Recruitment Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Purchasing Professionals Ltd Full time

    Job Title: Recruitment CoordinatorWe are seeking a highly organized and detail-oriented Recruitment Coordinator to join our team at Purchasing Professionals Ltd.Key Responsibilities:Provide administrative support to the recruitment team, ensuring a smooth and efficient recruitment process.Manage pre-employment checks, ensuring a seamless handover to the HR...

  • Recruitment Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Purchasing Professionals Ltd Full time

    Job Title: Recruitment CoordinatorWe are seeking a highly organized and detail-oriented Recruitment Coordinator to join our team at Purchasing Professionals Ltd.Key Responsibilities:Provide administrative support to the recruitment team, ensuring a smooth and efficient recruitment process.Manage pre-employment checks, ensuring a seamless handover to the HR...

  • Facilities Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Goodman Masson Full time

    Job Title: Facilities CoordinatorWe are seeking a highly organized and customer-focused Facilities Coordinator to join our team at Goodman Masson in Central London.Job Summary:The successful candidate will be responsible for providing exceptional customer service, managing office operations, and ensuring a smooth day-to-day experience for our visitors and...

  • Facilities Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Goodman Masson Full time

    Job Title: Facilities CoordinatorWe are seeking a highly organized and customer-focused Facilities Coordinator to join our team at Goodman Masson in Central London.Job Summary:The successful candidate will be responsible for providing exceptional customer service, managing office operations, and ensuring a smooth day-to-day experience for our visitors and...