Office Administrator

14 hours ago

Barking, United Kingdom Abiglobal Foods Wholesales Ltd Full time
About Abiglobal Foods Ltd

Abiglobal Foods Ltd is a leading company in the food manufacturing industry, dedicated to providing high-quality and nutritious food products to our customers.

We pride ourselves on our commitment to excellence, innovation, and sustainability. As we continue to grow, we are looking for a dedicated and organised Office Administrator to join our team and contribute to our success.

Job Summary

The Office Administrator at Abiglobal Foods Ltd will play a crucial role in ensuring the smooth and efficient operation of our office.

This position requires a proactive and organised individual who can manage daily administrative tasks, support management, and maintain a productive work environment.

The Office Administrator will be responsible for a wide range of administrative duties, including handling communications, managing office supplies, coordinating meetings, and assisting with various projects.

Key Responsibilities
  • Office Management: Maintain a well-organised and efficient office environment by managing office supplies, equipment, and facilities. Ensure the office is clean, organised, and safe for all employees.
  • Administrative Support: Provide administrative support to senior management and other departments as needed. This includes scheduling meetings, managing calendars, and preparing reports and presentations.
  • Communication: Handle incoming and outgoing communications, including phone calls, emails, and mail. Respond to inquiries and provide information to employees, clients, and vendors.
  • Customer Interaction: Respond to customer queries over the phone and in person, ensuring a high level of customer satisfaction. Provide accurate information about products and services, and address any concerns or issues.
  • Sales Support: Utilise sales background to assist with customer interactions, product promotions, and sales initiatives. Identify potential sales opportunities and assist the sales team as needed.
  • Invoice Creation: Prepare and manage invoices for clients and vendors. Ensure all financial transactions are accurately documented and processed in a timely manner.
  • Document Management: Organise and maintain files, records, and documents, both in physical and digital formats. Ensure that all documents are filed accurately and are easily accessible.
  • Event Coordination: Assist in organising company events, meetings, and conferences. Coordinate logistics, such as booking venues, arranging catering, and preparing materials.
  • Human Resources Support: Assist with HR-related tasks, including onboarding new employees, maintaining employee records, and handling basic HR inquiries.
  • Financial Administration: Assist with basic financial tasks, such as processing invoices, tracking expenses, and maintaining budget records.
  • Customer Service: Provide excellent customer service to clients, visitors, and employees. Address inquiries and resolve issues in a professional and timely manner.
  • Project Assistance: Support various projects and initiatives by providing administrative support, coordinating tasks, and tracking progress.
Qualifications and Skills
  • Education: A high school diploma or equivalent is required. A degree or certification in business administration or a related field is preferred.
  • Experience: A minimum of 2 years of experience in an administrative or office management role, preferably in the food manufacturing or similar industry. Experience in sales and customer service is highly desirable.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) and familiarity with office management software. Experience with invoicing and financial software is a plus.
  • Communication Skills: Excellent verbal and written communication skills. Ability to interact professionally with clients, vendors, and employees at all levels.
  • Organisational Skills: Strong organisational and multitasking abilities. Attention to detail and the ability to prioritise tasks effectively.
  • Problem-Solving Skills: Ability to identify issues and implement solutions. Proactive and resourceful in handling challenges.
  • Interpersonal Skills: Friendly and approachable demeanour. Ability to work well in a team environment and build positive relationships.
  • Sales Skills: Ability to identify and pursue sales opportunities, and support sales initiatives. Experience with sales processes and customer relationship management.
  • Confidentiality: Maintain a high level of confidentiality and professionalism in handling sensitive information.
Why Join Abiglobal Foods Ltd?
  • Career Growth: Opportunities for professional development and career advancement within the company.
  • Positive Work Environment: A supportive and collaborative workplace culture that values teamwork and innovation.
  • Benefits: Competitive salary, Discounts on products
How to Apply

Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and qualifications with the subject line "Office Administrator"

Abiglobal Foods Ltd is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees

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