Executive Assistant to Chief Executive

4 weeks ago

Central London, United Kingdom Marcilly Recruitment Ltd Full time

EA to CEO Job Description

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Chief Executive. This is a unique opportunity to work with a high-profile charity and contribute to their success.

The successful candidate will be responsible for maintaining the Chief Executive's calendar, scheduling meetings, appointments, and travel arrangements. They will also serve as a liaison between the Chief Executive and staff, Trustees, donors, and the public.

The ideal candidate will have a minimum of two years' experience as an EA/Assistant at Director/Partner level and above. They will possess excellent interpersonal and communication skills, be comfortable interacting with senior-level executives, and have a proactive attitude.

The role will involve working closely with the Chief of Staff and Chief Operating Officer (COO) to coordinate staff efforts and foster collaboration. The successful candidate will also be responsible for drafting and sending correspondence on behalf of the Chief Executive, handling printing, scanning, mail, and packages, and maintaining confidential and sensitive information.

Key Responsibilities:

  • Maintain the Chief Executive's calendar and schedule meetings, appointments, and travel arrangements.
  • Serve as a liaison between the Chief Executive and staff, Trustees, donors, and the public.
  • Draft and send correspondence on behalf of the Chief Executive.
  • Handle printing, scanning, mail, and packages.
  • Maintain confidential and sensitive information.
  • Attend meetings and take notes of discussion.

Person Specification:

  • Minimum of two years' experience as an EA/Assistant at Director/Partner level and above.
  • Excellent interpersonal and communication skills.
  • Comfortable interacting with senior-level executives.
  • Proactive attitude and ability to demonstrate a positive and flexible approach to work.
  • Strong knowledge of Microsoft Office (Outlook, Word, Excel, and PowerPoint).
  • Familiar with using communication tools like MS Teams and Zoom.

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