IT Contracts and Administration Specialist

1 month ago

London, Greater London, United Kingdom ITRS Full time
About ITRS

We are a leading Enterprise SaaS provider with industry-leading solutions, serving 90% of the world's top investment banks. Our commitment to innovation and customer satisfaction drives our business forward.

Scope of Role

We are seeking an experienced IT Contracts and Administration Specialist to join our team. This role will be responsible for ensuring the accuracy and compliance of contracts, managing costs, and supporting financial integrity, security, and regulatory compliance.

Key Responsibilities
  • Contract Management:
    • Organise and agree third-party vendors' security contact details for current and new contracts.
    • Cross-check current contracts to ensure compliance with company policies, legal requirements, and industry standards.
    • Review and maintain our contract database to ensure all documented contracts are up-to-date.
    • Monitor contract deadlines, renewals, and termination dates, and coordinate with relevant departments.
  • Cost and Administration:
    • Help monitor project budgets and costs to ensure adherence to financial constraints and company policies.
    • Assist the Programme Manager with Project Administration in costs, contract management, vendor management, including RFI & RFP.
    • Review and analyse cost reports, forecasts, and budgets to identify cost-saving opportunities.
    • Prepare IT financial budgets and reports.
    • Reconcile discrepancies in contracted services vs services required, invoicing, and payment processes with IT, vendors, and the finance team.
    • Help terminate IT contracted services that are not required.
  • Compliance and Risk Management:
    • Help gather our requirements for IT DR/BCP services and SLA requirements.
    • Ensure compliance with all relevant regulations, laws, and standards related to contracts and costs.
    • Help create procurement and contract framework and procedures.
    • Identify potential risks associated with contracts and propose mitigation strategies.
    • Collaborate with teams to address any compliance risks.
  • Communication and Coordination:
    • Guide communication between different business departments to ensure smooth contract execution and cost management.
    • Provide support and training to staff on contract management procedures and cost control measures.
    • Respond to internal and external contract inquiries.
  • Documentation and Reporting:
    • Help maintain organised and accurate records of all contracts, cost reports, and related documents.
    • Prepare regular reports on contract status, IT controls, financial performance, and cost variances for management review.
Requirements
  • 2-4 years of experience in IT contract administration, cost management, or a similar role.
  • Experience with cost management practices.
What We Offer
  • Health Insurance and Dental Health Cover for you and your dependants.
  • Employee Assistance Programme.
  • Pension.
  • Flexible Hybrid Working.
  • Enhanced Parental Leave.
  • Travel Insurance.
  • Life Assurance.
  • Income Protection.
  • Referral Bonus.
  • Buy and Sell Holiday.
  • Training Reimbursement.

We are an Equal Opportunity employer, and Inclusion is part of our everyday life. We celebrate diversity and pride ourselves on providing an environment where all employees can be their authentic selves and have a voice, allowing everyone to contribute equally. We remain committed to advocating inclusion, diversity, and equality into our ITRS family as we grow and enrich our business.

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