Personal Assistant to Managing Directors

1 day ago

London, Greater London, United Kingdom Burgess Mee Full time
Job Summary

We are seeking an experienced Personal Assistant to provide day-to-day support to our Managing Directors. The ideal candidate will have at least three years of experience as a Personal Assistant to a partner or director in a legal setting.

Key Responsibilities
  • Diary management and answering internal diary-related queries
  • Liaising with clients and professionals to arrange calls, video conferences, in-person meetings, and restaurant reservations
  • Sending onboarding documents, LEGL links for AML checks, payment on account
  • Managing the mediation voucher scheme
  • Scheduling coaching and training sessions and providing necessary documentation
  • Setting up SharePoint folders with relevant documentation
  • Liaising with attendees, fielding questions, and tracking attendance
  • Assisting with the organisation and progression of various projects
  • Checking the progress of projects and reminding partners where projects have stalled
  • Liaising with any third parties in relation to projects where appropriate
  • Assisting with travel arrangements, including booking taxis, trains, flights, hotels, and activities
  • Fielding calls when partners are unavailable, taking messages, and assisting where possible
  • Monitoring partners' inboxes when they are on annual leave and forwarding relevant emails to appropriate members of staff for action
Requirements

The successful candidate will have excellent communication and organisational skills, with the ability to work effectively in a fast-paced environment. They will also have a high level of discretion and confidentiality.

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