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Administrative Support Specialist
2 months ago
Job Title: Receptionist
Company: Crone Corkill
Location: London
Job Type: Permanent
Salary: £38,000
About the Role:
We are seeking a highly organized and communicative Receptionist to join our team at Crone Corkill. As a Receptionist, you will be responsible for providing comprehensive administrative support to ensure smooth and efficient office operations.
Key Responsibilities:
- Answer and transfer calls via the switchboard and log guests into the main building reception database.
- Greet visitors on arrival, guide them to meeting rooms, and sort and distribute office post, including scanning and sorting for joint venture companies.
- Frank office post, book couriers and cabs, and maintain records.
- Update the property and contacts databases daily, run two weekly reports, and manage telephone systems.
- Liaise with building management on maintenance issues, book and retrieve deliveries from the loading bay, and coordinate closely with the catering team.
- Manage a daily list of meetings, contact the cleaning company for any issues, and order stationery while keeping an accurate inventory.
- Ensure the stationery room is tidy, document and archive boxes, and maintain the Dream Lounge's appearance, including watering plants.
- Assist the catering team when necessary and ensure balcony doors are closed before leaving the office.
Requirements:
- Bachelor's degree and at least 5 years of experience as an assistant in an international environment.
- Excellent communication skills, both written and spoken.
- Flexible, proactive, and autonomous approach to work.
- Good command of Microsoft Office tools and IT systems, with strong proficiency in MS Excel and MS PowerPoint.
- Fluency in English is essential, while knowledge of any other European language would be an asset.
- Dynamic, able to multitask, and has a troubleshooting attitude.
- Experience working in a Legal department or a law firm is advantageous.
