Purchasing Contracts Coordinator

2 months ago

Chessington, Greater London, United Kingdom Lidl in Deutschland Full time

About the Role

We are seeking a highly organized and detail-oriented Contract Administration Specialist to join our Head Office Buying Administration team at Lidl in Deutschland.

Key Responsibilities

  • Write contracts for Food Own Label, Branded, Fresh Produce & Non-Food items for GB and/or any other Lidl country in a timely manner within the agreed deadlines
  • Checking, sending out and receiving price confirmation sheets within the agreed business deadlines
  • Send out, receive, and check supplier and product data requests via our Supplier Portal within the agreed business deadlines as well as other relevant documents like certificates (e.g. BRC, organic)
  • Urgently communicate item and/or price changes within our own department as well as to other Lidl countries
  • Maintain a variety of Lidl purchasing systems (EKK, EKS, DMS, LNP, FAP, etc.) to a high standard of quality
  • Ensure that all data quality queries like internal audit findings are looked into and closed out as soon as possible
  • Keep business critical deadlines ensuring that other departments can also meet their deadlines while keeping all parties informed
  • Work with shared inboxes and allocate emails
  • Support our suppliers and stakeholders with department relevant requests
  • Support our suppliers in using our systems, navigating our resources available to them
  • Assist with project work and make suggestions for process improvements

Requirements

  • Previous administration experience within an office environment
  • Motivated, able to work well in a team and independently in a high-pressure environment
  • Organized with the ability to multitask and work to targets and strict deadlines
  • Excellent time management skills
  • A high degree of adaptability
  • A confident approach with excellent communication skills
  • The ability and confidence to communicate effectively with colleagues across all levels of the business
  • Excellent attention to detail
  • Pro-active, approaching problems logically and calmly
  • Fully proficient in Microsoft Office
  • Positive can-do attitude with the willingness to learn
  • German speakers preferred, but not essential

What We Offer

  • 30 days holiday
  • 10% in-store discount
  • Sabbatical
  • Enhanced family leave
  • Pension scheme
  • Plus, more of the perks you deserve

Disclaimer

Due to the high volume of applications we receive, we reserve the right to close a vacancy earlier than the advertised date. This is to ensure our teams can manage application levels while maintaining a positive candidate experience. Once a vacancy has closed, we are unable to consider further applications, so please submit your application as soon as possible to avoid disappointment.

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