Senior Governance Assistant

2 weeks ago

Manchester, United Kingdom AJ Bell Full time
About the Role

We are seeking a highly skilled and experienced Senior Governance Assistant to join our team at AJ Bell. As a key member of our governance function, you will play a critical role in supporting the Company Secretary and the Senior Governance Assistant in providing high-quality advice and support across a broad range of tasks and activities.

Key Responsibilities
  • Support the Company Secretary and the Senior Governance Assistant with the day-to-day administration of the governance function, including:
    • Preparing agendas for the AJ Bell Committees and supporting the preparation of electronic meeting packs and management information
    • Arranging committee meeting dates and preparing annual agendas for the AJ Bell Committees in collaboration with the relevant chairs and the Company Secretary
    • Attending AJ Bell Committee meetings, drafting detailed minutes capturing points, resolutions, and actions
    • Monitoring and reporting on the completion of actions arising from committee meetings, including annual effectiveness review actions
  • Provide support for:
    • The Company Secretary on various matters, including corporate projects, one-off research into key questions/requirements, the induction of new Board and Executive Committee members, and provision of Board and Executive Committee training
    • The HR team in relation to the administration of the AJ Bell group's share option and incentive schemes
    • The Compliance and HR teams as required to ensure the AJ Bell group meets its responsibilities under the Senior Managers and Certification Regime
  • Maintenance of statutory registers and records for all AJ Bell plc group entities, and the preparation and filing of all Companies House forms
  • Support the provision of advice to AJ Bell Committees on their governance, legal, and regulatory obligations
  • Compliance with MAR and listing rules, including the maintenance of AJ Bell plc's share dealing code and insider lists, and the drafting and issue of standard Stock Exchange announcements
  • The drafting of the Annual Report and Accounts, other shareholder circulars, and accompanying documentation, including the drafting of the Corporate Governance Report in liaison with the Financial Reporting team and others
  • The production of the Notice of Annual General Meeting (AGM) and all associated documentation, and assisting with the organisation of the AGM itself
  • The maintenance of internal corporate governance policies (e.g. Board sub-committee terms of reference), and the governance section of the Company's website
Requirements
  • ICSA/CGI Qualified or part qualified
  • Significant experience in a company secretarial or governance professional-related role (e.g. 5 years +)
  • Financial services and a listed company environment experience advantageous
  • Company secretarial administration, including Board processes and routines
  • Strong, detailed minute-taking skills and preparing agendas
  • Familiar with Boardvantage or similar electronic Board portals
  • Good working knowledge of company law and corporate governance-related issues
  • Excellent communication skills with experience of communicating with a range of internal and external stakeholders
  • Ability to work under tight deadlines, self-starter
  • Integrity and discretion when handling confidential information

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