Fostering and Residential Coordinator

1 month ago

Taunton, Somerset, United Kingdom Empower Family Group Full time
Fostering and Residential Administrator

We are seeking a highly organized and detail-oriented individual to join our Fostering and Residential Services team as a Fostering and Residential Administrator. This role will provide administrative support to the team, ensuring the smooth operation of our foster care and residential services.

Main Responsibilities:
  • Manage administrative processes for obtaining statutory checks and references from From F assessments and Annual Reviews, liaising with relevant parties.
  • Complete local authority checks for other authorities and agencies as requested.
  • Establish a tracking and monitoring system for checks using the Empower record-keeping database.
  • Design and analyze feedback forms and information leaflets, distributing feedback to managers.
  • Convene and execute Fostering and Adoption Panels within the required timescales.
  • Prepare panel agendas, ensure quoracy, distribute invitations and panel bundles, take minutes, and prepare and distribute Agency Decision Maker sheets.
  • Coordinate the foster carer annual review process, including sending information requests, ensuring completion, and uploading to the Empower database.
  • Liaise with the supervising social worker and Independent Reviewing Officer to gather and submit all relevant information for foster carer annual reviews.
  • Prepare review paperwork for foster carer attendance at Panel.
  • Assist with administration of monthly Support Groups, including booking rooms, refreshments, logging attendance, and taking notes.
  • Support the organization of training for foster carers and staff, including booking rooms, refreshments, allocating courses, liaising with trainers, preparing paperwork, logging attendance, and updating records.
  • Arrange meetings across the Empower Family Group, including minute taking as required.
  • Assist in the process of necessary checks for foster and residential children's homes.
  • Keep the Head of Fostering or the Children's Residential Responsible Individual informed of any compliance barriers.
  • Use various software packages (especially Microsoft Excel, PowerPoint, and Word) for data management, document production, and presentations.
  • Provide administrative and secretarial support, including organizing meetings, note/minute taking, record-keeping, photocopying, filing, and scanning documents.
  • Stay updated on policy, procedure, or regulation changes affecting the service.
  • Maintain confidentiality and comply with data protection requirements.
  • Promote and implement all relevant Empower Family Group policies and procedures.
  • Take responsibility for personal professional development, participate in appraisals, and attend relevant training and development activities.

This role is subject to the successful applicant having an enhanced DBS check for child and adult workforce with barred list checks. This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare any convictions, cautions, reprimands, and final warnings that are not protected (that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013 & 2023).

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