Fostering and Residential Administrator

1 month ago

Taunton, Somerset, United Kingdom Empower Family Group Full time
About the Role

We are seeking a highly organized and detail-oriented individual to join our Fostering and Residential Services team as a pivotal member supporting the assessment, approval, and review of foster carers and assisting our residential homes for children.

Main Responsibilities
  • Manage administrative processes for obtaining statutory checks and references from From F assessments and Annual Reviews, liaising with relevant parties.
  • Complete local authority checks for other authorities and agencies as requested.
  • Establish a tracking and monitoring system for checks using the Empower record-keeping database.
  • Design and analyze feedback forms and information leaflets, distributing feedback to managers.
  • Convene and execute Fostering and Adoption Panels within the required timescales.
  • Prepare panel agendas, ensure quoracy, distribute invitations and panel bundles, take minutes, and prepare and distribute Agency Decision Maker sheets.
  • Coordinate the foster carer annual review process, including sending information requests, ensuring completion, and uploading to the Empower database.
  • Liaise with the supervising social worker and Independent Reviewing Officer to gather and submit all relevant information for foster carer annual reviews.
  • Prepare review paperwork for foster carer attendance at Panel.
  • Assist with administration of monthly Support Groups, including booking rooms, refreshments, logging attendance, and taking notes.
  • Support the organization of training for foster carers and staff, including booking rooms, refreshments, allocating courses, liaising with trainers, preparing paperwork, logging attendance, and updating records.
  • Arrange meetings across the Empower Family Group, including minute taking as required.
  • Assist in the process of necessary checks for foster and residential children's homes.
  • Keep the Head of Fostering or the Children's Residential Responsible Individual informed of any compliance barriers.
  • Use various software packages (especially Microsoft Excel, PowerPoint, and Word) for data management, document production, and presentations.
  • Provide administrative and secretarial support, including organizing meetings, note/minute taking, record-keeping, photocopying, filing, and scanning documents.
  • Stay updated on policy, procedure, or regulation changes affecting the service.
  • Maintain confidentiality and comply with data protection requirements.
  • Promote and implement all relevant Empower Family Group policies and procedures.
  • Take responsibility for personal professional development, participate in appraisals, and attend relevant training and development activities.
Requirements
  • Strong administration skills (essential)
  • Skill and confidence in working with a range of databases (essential)
  • Experience in administratively supporting service development (desirable)
  • Knowledge of children's social care (desirable)
  • Knowledge of fostering and residential services (desirable)
  • Experience in managing a team (desirable)
Benefits
  • Length of service rewards, including additional paid holiday
  • Blue Light Discount Card
  • Support and career development
  • 28 days annual leave (including bank holidays)

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