Operational Support Specialist
1 month ago
International Maritime Organization (IMO) is seeking a highly skilled and detail-oriented individual to provide operational and administrative support to various functional areas of the Organization.
Main Responsibilities:
- Coordinate day-to-day operational and contractual matters, including task implementation and progress assessment.
- Prepare and update meeting documents, correspondence, and reports, including tables, graphs, and presentations.
- Support working groups during meetings and provide administrative assistance as required.
- Proofread and edit correspondence and documentation to ensure high-quality language, grammar, and spelling.
- Coordinate meetings at IMO Headquarters or virtual meetings, ensuring logistical processes are followed.
- Communicate with participants, disseminate meeting information, and liaise with focal points and sub-contractors.
- Monitor budget execution through SAP and manage procurement aspects, including budget preparation and expense tracking.
- Prepare purchase requisitions, framework requisitions, and goods receipts in SAP, as well as process trips and coordinate travel arrangements.
- Organize databases, maintain the electronic filing system, and update webpages on the IMO public and intranet website.
- Perform other related duties within the relevant Section and cover for other administrative staff as needed.
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Administrative Support Specialist
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Operational Support Specialist
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Operations Support Specialist
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Operational Support Specialist
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