Legal Administrator

18 hours ago

Milton Keynes, Milton Keynes, United Kingdom Huntress Full time

We are currently seeking a highly skilled Legal Administrator to join our team at Huntress. This is a full-time opportunity that offers a salary between £28k- £34k per annum (depending on experience) and the flexibility to work from home in a hybrid working environment.

Main Responsibilities:
  1. Full diary management and administration for the Regional Leader
  2. Answering and fielding incoming calls / switchboard duties
  3. Manage and process Legal Advisers expenses
  4. Opening and closing of files
  5. Assisting with preparation and issuing of client engagement letters/terms
  6. Creating client collaborative portals
  7. Managing an inbox and responding to email enquiries
  8. Diary management for the MK Legal Advisers
  9. Checking Legal Advisers inboxes/correspondence when absent and ensuring any urgent correspondence is dealt with
  10. Printing, copying and collating documentation and presentations
  11. Assisting with invoicing, downloading time narratives, preparing simple correspondence for Legal Advisers approval and sending invoices to clients
  12. Preparing and distributing client monthly billing reports, or as required by the Legal Advisers
  13. Assisting with credit control, chasing clients for payment of outstanding invoices
  14. Cheque/account indents, following the accounting processes
  15. Electronic bundling and liaising with Employment Tribunals and Counsel
  16. Digital dictation of file notes, letters, documents etc.
  17. Assisting in the preparation of pitch/credentials documents, liaising with Business Development to ensure best results
  18. Handling telephone queries from internal staff
  19. Booking flights, hotels and car hire for the teams
  20. Management of the sales office (ordering stationary, refreshments, meeting room management)
  21. Typing and preparation of post and enclosures
  22. Providing holiday cover when other PAs are off
Key Skills and Experience:
  1. Previous PA experience in a similar role within legal, specifically within Employment Litigation and ideally Commercial
  2. Self-motivated and able to work without supervision and to a high standard
  3. Excellent and accurate keyboard skills required, with typing speeds to a minimum of 65 wpm
  4. Strong customer service and administrative skills including extensive diary management
  5. Good working knowledge of digital dictation
  6. Flexible with the ability to adapt to change, new practices and prioritisation of competing tasks and timescales
  7. A methodical and organised approach with keen attention to detail
  8. Ability to work in a busy environment and multitask
  9. Good use of MS Packages
Benefits:
  1. Life assurance
  2. Contributory pension scheme and Income protection
  3. Dental cover and private medical cover
  4. Company bonus
  5. Birthday off
  6. Long service awards
  7. Season ticket loan
  8. Onsite parking

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