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Facilities Operations Coordinator

2 months ago

London, Greater London, United Kingdom Foundation Recruitment Full time

We are seeking a dedicated Operations Coordinator to join our team at Foundation Recruitment. You will work closely with key stakeholders across the Facilities Management team to oversee the use of Timegate, ensuring it is utilised to its full potential across our property portfolio. This role involves setting up new properties, managing the Timegate system, and developing its functionalities to improve operational efficiency. You will also be responsible for linking employment data from Cascade to Timegate, supporting payroll reporting, and enhancing the insights reporting module.

This is a key role in optimising the use of Timegate, contributing directly to the efficiency and effectiveness of our property management. You will work with a supportive team of professionals committed to delivering high-quality service.

Key Responsibilities

  • New Property Setup: Configure new properties in Timegate, including setting up hierarchies, creating site cards, and setting geofences.
  • Employee Onboarding: Ensure new starters and TUPE staff are correctly set up in Cascade to enable seamless data transfer to Timegate.
  • System Management: Oversee and manage the use of Timegate across all properties, identifying opportunities for smarter system operations.
  • Stakeholder Collaboration: Work with internal stakeholders and development teams to ensure accurate reporting and system functionality.

What You Need to Succeed

  • Minimum 3 years of experience working with Timegate, including familiarity with its Time and Attendance, Employment Portal, Insights, and Payroll modules.
  • Strong IT skills and experience in managing and optimising digital systems.
  • Ability to manage multiple projects, set priorities, and meet deadlines.