Executive Assistant

4 weeks ago

London, Greater London, United Kingdom The Instant Group Full time
About The Instant Group

We are a dynamic organization that helps businesses thrive worldwide by providing flexible workspace solutions, consulting services, and data-driven insights. Our mission is to redefine work and make it smarter for all.

The Role

We are seeking a highly skilled Executive Assistant to support our busy business leaders in the UK. The ideal candidate will have strong experience in providing exceptional support to C-suite executives, with a proven track record of managing complex diaries and providing a full range of support.

Key Responsibilities
  • Manage the calendar and schedule of a group of Exco members, ensuring accurate and timely information
  • Prepare meeting agendas, take minutes, and ensure follow-up actions are completed
  • Qualify meetings, research backgrounds, and provide recommendations for upcoming meetings
  • Present travel itineraries with all necessary details, including dates, times, booking references, and contact information
  • Manage expenses, liaise with clients and business guests, and assist with ad hoc requirements
Requirements
  • Strong experience in support roles, with a verifiable track record of providing exceptional EA support to C-suite executives
  • Excellent communication and interpersonal skills, with the ability to represent the business externally
  • Flexibility and adaptability, with the ability to cope with a varied and fluctuating workload
  • Self-motivated, resilient, and able to work independently, with a proactive outlook and a willingness to improve internal systems and processes
  • Ability to work collaboratively as part of a team, building cross-functional relationships and project teams across the business
What's in it for you?
  • Competitive pay scales reviewed annually
  • Discretionary annual company bonus
  • Private healthcare and life cover
  • Hybrid working with a focus on connectivity, flexibility, and bigger relationships
  • Bespoke training programmes and our bespoke 'Instant Learning' portal
  • Reward Gateway (discounts)
  • Wellbeing Centre
  • Global Employee Assistance Programme
  • Brilliant colleague recognition scheme, with quarterly and annual 'Let's Celebrate' awards
  • Generous referral scheme
  • Laptop / tech provided
  • Early finish on a Friday

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