Executive Assistant

4 weeks ago

London, Greater London, United Kingdom Active Care Group Full time
Executive Assistant Opportunity

We are seeking an experienced Executive Assistant to join our team at Active Care Group in Waterloo. As an Executive Assistant, you will provide high-level administrative support to our Senior Executive Directors and be responsible for the internal Executive Board meeting, Investor Board meetings, and other key events.

Key Responsibilities:
  • Diary management for Senior Executive Directors, including arranging meetings, booking travel and accommodation as required.
  • Prioritise and adjust diaries to accommodate urgent matters.
  • Responsibility for logistics, agendas, minutes, and maintaining the action log for key meetings.
  • Collate and create board packs for internal and external use, including writing updates and ensuring consistency and professionalism across papers.
  • Act as a point of contact between the Chairman, Executive team, and the Board of Directors.
  • Minute-taking as required for Senior Executive Directors.
  • Distribute minutes and actions within 24 hours of the relevant meeting.
  • Act as a point of contact between Senior Executive Directors and internal/external stakeholders as required.
  • Prepare presentations or documentation for meetings and projects.
  • Handle sensitive information with the utmost confidentiality.
  • Cover for other EAs during absences.
  • Assist with onboarding and coordination for new team members into the Executive teams.
  • Establish and maintain effective, accurate, and confidential filing systems.
Requirements:
  • Previous experience within an Executive Assistant role, ideally within Healthcare.
  • Highly developed and well-practised communication and interpersonal skills with a wide audience.
  • Excellent organisation skills, ability to multitask and prioritise workload.
  • Ability to meet deadlines in a fast-paced, quickly changing environment.
  • Good understanding of Microsoft Office packages Excel, Word, and Outlook.
  • Independent, self-motivated, and organised.
  • Excellent note-taking skills with good attention to detail.
  • Maintaining the highest standards of confidentiality.
What We Offer:
  • 25 days plus bank holidays.
  • Birthday off.
  • Access to the Active Learning Hub for e-learning and face-to-face training and development opportunities.
  • Active Reward App for discounts and savings on your weekly shop.
  • Free 24-hour confidential Employee Assistance Programme Helpline & App for legal, health, wellbeing, relationship, and consumer advice.
  • Nest Personal Pension account.
  • Access to join a Medicash Health Plan for you and your family to save money on everyday health essentials.
  • Enhanced Sick & Maternity Pay benefits.
  • Refer a Friend Scheme and earn up to £1000 by recommending someone you know.

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