Housing Department Secretary
3 days ago
We are seeking a highly organised and efficient Social Housing Property Secretary to join our team in Newcastle. The successful candidate will have a strong background in administration and a keen eye for detail.
About the Role- This is a hybrid role with three days in the office, working 9am-5:50pm Monday to Friday (37 hours). The purpose of this role is to provide secretarial support to the Social Housing Property fee earners in the Housing department in providing a wide range of legal services to social housing clients.
The ideal candidate will have excellent administrative skills, including proficiency in Microsoft Packages and document management systems. They will also have strong communication skills and be able to work effectively in a team environment.
Main Responsibilities- Liaising with clients and taking instructions under the supervision of and as directed by Fee Earners.
- Preparing, submitting and downloading property searches.
- Preparing, amending and finalising legal documents and reports as directed by fee earners.
- Preparing and submitting Stamp Duty Land Tax forms using the SDLT website.
- Liaising with the Housing Department Administrator in facilitating/organising room bookings, accommodation and travel tickets.
- Setting out of office greetings when fee earners are out of the office, as well as retrieving and prioritising, as appropriate, email messages received.
- Opening files in a timely manner ensuring all relevant money laundering documentation is completed to comply with the Solicitors Accounts Rules and the firm's protocols and policies.
- Demonstrating strong competence in Microsoft Packages to an advanced level.
- Showcasing excellent IT skills, with competence in document management systems.
- Demonstrating proficiency in document preparation, including house style, schedule levels, stripping out and re-formatting documents, table of contents, formulas, track changes, document comparison packages.
The estimated salary for this role is £25,000-£30,000 per annum.
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