Real Estate Legal Secretary Role
4 days ago
The William James Recruitment team is seeking a skilled Legal Secretary to support our Real Estate team in Newcastle. As a Legal Secretary, you will provide essential administrative and secretarial assistance to ensure the smooth day-to-day operations of the department.
This is an exciting opportunity for a highly organised and motivated individual to take ownership of their work while contributing to a high-performing team.
Key Responsibilities- Coordinate with fee earners to manage and prioritise workloads effectively
- Accurately produce a variety of documents, including both copy and audio typing
- Manage diaries, scheduling meetings, and keeping track of fee earners' commitments
- Handle incoming and outgoing mail and correspondence with a high level of professionalism
- Communicate directly with clients, taking instructions and maintaining comprehensive client records
- Assist with billing and the preparation of legal documents, following established precedents
- Prepare legal forms, ensuring all deadlines are met and time is recorded efficiently
- Open and manage new client files, ensuring full compliance with anti-money laundering regulations
- Maintain an organised and efficient filing system for fast and accurate information retrieval
- Impeccable attention to detail
- Seasoned legal secretary
- Self-driven with a proactive, positive attitude
- Excellent time management and organisational abilities
- Confident in using Microsoft Office and other IT tools
- Strong communication skills with a professional and approachable manner
- Reliable, adaptable, and able to manage multiple tasks within a busy environment
- Excellent basic salary
- Generous Annual Leave + Bank Holidays + Christmas Shutdown
- Superb working environment
- Company pension
- Ongoing training and development
- Accessible public transport
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Real Estate Legal Secretary
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