Document Control Specialist

1 month ago

London, Greater London, United Kingdom Ramboll Group AS Full time

Are you passionate about delivering exceptional document control services to a dynamic team?

Do you want to work for a forward-thinking company committed to driving sustainability in everything we do?

Your new role

The role will be within the Administration Services Team for the UK. Based with the Document Control Team, reporting into the Service Centre Manager, you will work across the UK markets to provide document control support services.

Your key responsibilities will be:

  • Run reports to check for workflows, RFI, QA rejected documents, code comments
  • QA checking documents to ensure compliant with project correct logo, numbering convention, template
  • Distribution of documents on external site in workflows and transmittals
  • Setting up distributions lists
  • Respond to requests for documents and make requests for documents
  • Check that Drawing Issue sheets are updated with latest issue
  • TIDP, Trackers are updated with information
  • Project set up for document control and roll out, ensure protocol is met
  • Attend Training Course when the project is set up to understand the protocol and system
  • Working with the project team to ensure documents are issued to client deadlines
  • Setting up new users on projects and setting their rights
  • Ensure workflows liaising with team to plan and resource
  • Project closedown and archiving
  • Use of tools including Blue Beam Adobe to markup documents
  • Act as the main point of contact for a designated market / business area / project
  • Train engineers on various software on the project so they can find information and understand how the projects are run by the client

Your new team

Our vision is to deliver administrative excellence and ensure our teams and colleagues across the business are able to support our customers and functions. The Document Control Team will work to create a centre of excellence with consistent and standardised processes, workflow management and continuous improvement. Document control is an area where demonstrate project control, quality and professionalism to our customers.

About you

From the moment you start at Ramboll, we will support your personal and professional development so that you can continue to grow with the company.

  • Possesses excellent skills in MS Office (Word, Excel, Outlook, Teams) as a minimum
  • Management skills, to train Engineers on various software on the project so they can find information and understand how the projects are run by the client

What we can offer you

  • Investment in your development
  • Leaders you can count on, guided by our Leadership Principles
  • Be valued for the unique person you are
  • Never be short of inspiration from colleagues, clients, and projects
  • The long-term thinking of a foundation-owned company

Work at the heart of sustainable change

Ramboll is a global architecture, engineering, and consultancy company. We embrace an inclusive mindset that looks for fresh, diverse, and innovative perspectives. We respect, embrace, and invite diversity in all forms to actively cultivate an environment where everyone can flourish and realise their full potential.

An equal opportunity employer

Equality, diversity, and inclusion is at the heart of what we do. At Ramboll, we believe that diversity is a strength and that different experiences and perspectives are essential to creating truly sustainable societies. As a Disability Confident Committed employer, Ramboll ensures opportunities are accessible to candidates with disabilities.

Buildings, Transport, Energy, Environment & Health, Water and Management Consulting

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