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Medical Workforce Coordinator
2 months ago
We are seeking a highly organized and detail-oriented Junior Doctor Co-ordinator to join our team at Nottingham University Hospitals NHS Trust.
Job Summary:The Junior Doctor Co-ordinator will provide administrative support to the Junior Doctor workforce, including the population and circulation of rotas, processing of leave requests, and organisation of cover in the event of sickness or vacancies.
Key Responsibilities:- Provide administrative support to the Junior Doctor workforce, including the population and circulation of rotas, processing of leave requests, and organisation of cover in the event of sickness or vacancies.
- Close working with colleagues in Medical Workforce and with medical staff in the Division.
- Booking locum cover in the event of vacancies/absence, including liaison with our agency.
- Maintain an up-to-date contact list for all doctors working in the specialty/specialties, including preferred email address and contact number(s), ensuring compliance with all information governance requirements.
- Act as the focal point for junior doctors to request, authorise and record annual, study and sick leave in accordance with Trust policies and procedures.
- Ensure all doctors are able to take the annual and study leave that they are entitled to without compromising safe staffing levels.
- Where junior doctors want to swap shifts in order to take leave, provide assistance and support and ensure that both doctors are still compliant before the swap is agreed/authorised.
- Build and populate rotas which ensure minimum staffing at all times and an appropriate skill mix.
- Ensure rotas are cost-efficient and compliant with all current requirements – e.g. New Deal, EWTD, Junior Doctors' contract – and represent best possible work-life balance for doctors.
- Build rotas for part-time doctors who provide an appropriate balance between the doctor's educational/personal needs and the needs of the service.
- Ensure that rotas are published to doctors and intranet pages to meet the deadlines as per Junior Doctor Contract.
- Working closely with colleagues in Medical Workforce and Recruitment, create and populate work schedules for trainees, ensuring that rotas and work schedules are sent to Recruitment colleagues/Lead Employers in line with the Terms and Conditions of the Junior Doctor Contract.
- Ensure live rotas are an accurate reflection of current available staff, ensuring any changes to rotas are promptly and reliably communicated to all key staff in the specialty (trainees and consultants) and liaise with/discuss urgent shortfalls in staffing.
- Identify upcoming gaps in plenty of time to allow cover to be found, ensuring that all key stakeholders are aware of vacant shifts and the status of plans to fill these.
- Assist and support new starters as required – for example arranging shadowing for doctors who have no previous UK experience and advise on study and annual leave etc.
- Assist in the planning, organisation and delivery of specialty induction as required.
- Provide basic advice on Trust HR policies and procedures, including supplying appropriate paperwork to doctors as required and signposting to more detailed advice as required.
