Executive Assistant

2 days ago

Birmingham, Birmingham, United Kingdom Bruin Full time
PA & Office Manager Opportunity

A prestigious financial services organisation based in Birmingham is seeking a highly organised and service-oriented PA & Office Manager to join their team.

This dual-role opportunity combines executive-level personal assistance with the management of the Birmingham office, requiring exceptional organisational skills, attention to detail, and the ability to deliver outstanding experiences.

Key Responsibilities:

Personal Assistance:

  • Provide comprehensive administrative support to senior executives.
  • Manage complex calendars, schedule meetings, and coordinate travel arrangements.
  • Prepare reports, handle correspondence, and maintain confidential records.
  • Assist with personal errands and ad hoc tasks as required.

Office Management:

  • Oversee the day-to-day operations of the Birmingham office, ensuring a smooth and efficient work environment.
  • Act as the main point of contact for office-related matters, including facilities and vendor management.
  • Manage office supplies, equipment, and maintenance, ensuring a professional and welcoming environment for staff and visitors.

Qualifications & Skills:

  • Proven experience in a Personal Assistant role.
  • Exceptional organisational skills with the ability to prioritise tasks and manage multiple projects simultaneously.
  • Strong interpersonal and communication skills, with the ability to work effectively at all levels.
  • Ability to handle sensitive information with the utmost discretion.
  • Creative problem-solving skills and high attention to detail.
  • Flexibility to work evenings and weekends as needed for events.
  • Proficiency in Microsoft Office Suite; experience with event planning software is an advantage.

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