Event Planning Coordinator
1 day ago
**About the Role:**
We are seeking an experienced Event Coordinator to join our team at Cloud Imperium Games in Manchester. As a key member of our Marketing Team, you will play a crucial role in supervising and executing our CitizenCon 2954 event.
This is a 9-month Fixed-Term Contract opportunity to partner with our Marketing Team and support the success of our CitizenCon event. You will be fully on-site for this event from October 7th – 25th.
As an Event Coordinator, you will be responsible for:
- Tracking deadlines and tasks for yourself and the wider event team to ensure everything runs smoothly.
- Assisting with vendor invoices, contracts, POs, and payments through our legal and accounting departments.
- Coordinating the delivery of all CIG-owned or rented equipment, including computers, peripherals, artwork, merchandise, and swag.
- Supporting the sales team with setup and staffing of merchandise stations onsite and digital store setup.
- Working with the event team to coordinate with volunteers.
- Assisting the travel coordinator in arranging flights, accommodations, and other travel arrangements.
- Organizing meeting notes, chats, information pages, task trackers, documents, folders, and more to ensure accurate storage and easy access to event information.
**What We Expect From Our Event Coordinator:**
- A good amount of large-scale event experience.
- Project management skills to keep track of deadlines and tasks for yourself and the wider event team.
- Ability to help coordinate with the wider event team while being fully on-site for the event from October 7th – 25th.
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