Facilities Administrator
3 weeks ago
We are seeking a dedicated and organized Facilities Administrator to provide essential administrative support to our Facilities team. This role is crucial in ensuring the smooth daily management of facilities services within our educational environment.
Key Responsibilities:- Manage lettings, including providing quotes, diary management, and invoicing.
- Assist with the Facilities Manager's diary management and scheduling of meetings and appointments.
- Draft documentation and communications for the Facilities department.
- Monitor contracts and services to ensure compliance with statutory requirements and high service levels.
- Develop strategies and procedures to monitor and audit policies, reporting findings as required.
- Obtain quotes for works, process orders and invoices, and resolve supplier disputes.
- Contribute to the school's environmental and sustainability goals.
- Assist in arranging contracts and the tendering process for various services.
- Monitor contractor performance against KPIs and provide regular updates.
- Organise meetings, take minutes, and disseminate information on behalf of the Facilities Manager.
- Manage and control the key management service, including security controls and risk assessments.
- Collaborate with other service teams within the City of London Corporation to provide an integrated service.
- Maintain a working understanding of Health & Safety and other relevant legislation.
- Order and maintain stock levels for cleaning materials, uniforms, and equipment.
- Liaise with stakeholders to arrange access and out-of-hours work by contractors.
- Maintain facilities report forms and property asset registers.
- Proven experience in an administrative role, preferably within facilities management.
- Strong organisational skills and the ability to manage multiple tasks efficiently.
- Excellent communication skills, both written and verbal.
- Proficiency in using computer systems and software, including Microsoft Office.
- Knowledge of Health & Safety and other relevant legislation.
- Ability to work independently and as part of a team.
- Commitment to promoting equality and safeguarding within the school environment.
We are committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening / vetting, appropriate to the post, including checks with past employers and the Disclosure and Barring Service.
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Contract Administrator
2 months ago
London, Greater London, United Kingdom Platinum Facilities Full timePlatinum Facilities is seeking a dedicated and organized Contract Support Specialist to join our growing team. In this role, you will provide essential administrative support to clients and colleagues within the facilities management sector. Your responsibilities will encompass a wide range of tasks, ensuring smooth operations and client satisfaction. Key...
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Contract Administrator
4 weeks ago
London, Greater London, United Kingdom Platinum Facilities Full timePlatinum Facilities is seeking a dedicated and organized Contract Support Specialist to join our growing team. In this role, you will provide essential administrative support to clients and colleagues within the facilities management sector. Your responsibilities will encompass a wide range of tasks, ensuring smooth operations and client satisfaction. Key...
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Facilities Administrator
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London, Greater London, United Kingdom Maxwell Stephens Recruitment Full timeFacilities Assistant OpportunityMaxwell Stephens Recruitment is seeking a dedicated Facilities Assistant to join their esteemed team. Our client, a distinguished self-managed investment trust company listed on the London Stock Exchange, is looking for a Facilities Assistant to work closely with their Facilities Manager to maintain a safe and secure working...
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Facilities Administrator
2 weeks ago
London, Greater London, United Kingdom Maxwell Stephens Recruitment Full timeFacilities Assistant OpportunityMaxwell Stephens Recruitment is seeking a dedicated Facilities Assistant to join their esteemed team. Our client, a distinguished self-managed investment trust company listed on the London Stock Exchange, is looking for a Facilities Assistant to work closely with their Facilities Manager to maintain a safe and secure working...
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Facilities Administrator
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Facilities Administrator
4 weeks ago
London, Greater London, United Kingdom Catch 22 Full timeCatch 22 is seeking a skilled Facilities Administrator to join their Estates team and support Facilities across a portfolio of 207 properties. The role will be based in Hendon, NW4.This is an excellent opportunity for a facilities professional looking to take the next step in their career. The ideal candidate will have a keen eye for detail, strong IT...
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London, Greater London, United Kingdom Hays Specialist Recruitment Limited Full timeAbout the RoleWe are seeking a highly skilled and experienced Facilities Administrator to join our team in London. As a key member of our facilities team, you will be responsible for ensuring the smooth operation of our facilities, including reviewing subcontractor records, managing electronic filing systems, and administering subcontractor RAMS.Key...
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Facilities Administrator
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London, Greater London, United Kingdom Hays Specialist Recruitment Limited Full timeAbout the RoleWe are seeking a highly skilled and experienced Facilities Administrator to join our team in London. As a key member of our facilities team, you will be responsible for ensuring the smooth operation of our facilities, including reviewing subcontractor records, managing electronic filing systems, and administering subcontractor RAMS.Key...
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Facilities Administrator
4 weeks ago
London, Greater London, United Kingdom Hays Specialist Recruitment Limited Full timeAbout the RoleWe are seeking a highly skilled and experienced Facilities Administrator to join our team in London. As a key member of our facilities team, you will be responsible for ensuring the smooth operation of our facilities, including reviewing subcontractor records, managing electronic filing systems, and administering subcontractor RAMS.Key...
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Facilities Administrator
4 weeks ago
London, Greater London, United Kingdom Hays Specialist Recruitment Limited Full timeAbout the RoleWe are seeking a highly skilled and experienced Facilities Administrator to join our team in London. As a key member of our facilities team, you will be responsible for ensuring the smooth operation of our facilities, including reviewing subcontractor records, managing electronic filing systems, and administering subcontractor RAMS.Key...
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Facilities Administrator Assistant
3 weeks ago
London, Greater London, United Kingdom Taylor James Resourcing Full timeFacilities Administrator RoleWe are seeking a highly organized and customer-focused Facilities Administrator to join our Professional Support team. As a key member of our facilities team, you will be responsible for ensuring the smooth operation of our office facilities, providing exceptional customer service, and supporting the Head of Facilities and Office...
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Facilities Administrator Assistant
3 weeks ago
London, Greater London, United Kingdom Taylor James Resourcing Full timeFacilities Administrator RoleWe are seeking a highly organized and customer-focused Facilities Administrator to join our Professional Support team. As a key member of our facilities team, you will be responsible for ensuring the smooth operation of our office facilities, providing exceptional customer service, and supporting the Head of Facilities and Office...
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Facilities Administrator Assistant
3 weeks ago
London, Greater London, United Kingdom Taylor James Resourcing Full timeFacilities Administrator RoleWe are seeking a highly organized and customer-focused Facilities Administrator to join our Professional Support team. As a key member of our facilities team, you will be responsible for ensuring the smooth operation of our building and its services.Key Responsibilities:Conduct regular walk rounds to identify and report any...
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Facilities Administrator Assistant
3 weeks ago
London, Greater London, United Kingdom Taylor James Resourcing Full timeFacilities Administrator RoleWe are seeking a highly organized and customer-focused Facilities Administrator to join our Professional Support team. As a key member of our facilities team, you will be responsible for ensuring the smooth operation of our building and its services.Key Responsibilities:Conduct regular walk rounds to identify and report any...
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Administrative Officer
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London, Greater London, United Kingdom Government Facility Services Ltd Full time**Administrative Role in a Dynamic Team**We are seeking an experienced Administration Officer to join our team at Government Facility Services Ltd, providing support for the facilities management function.As a key member of our team, you will be responsible for delivering a range of administrative tasks, including data management, document processing, and...
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Facilities Administrator Position
5 days ago
London, Greater London, United Kingdom CV-Library Full timeWe are seeking a dedicated and experienced Facilities Administrator to join our team at a hybrid role requiring both on-site presence and remote work. The position is temporary for 3 months with a potential for permanent placement. The role offers a pay rate of £15.00 per hour PAYE Direct (£18.77 PAYE Umbrella) and requires working hours from 8am to 5pm,...
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Facilities Administration Officer
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London, Greater London, United Kingdom Gov Facility Services Ltd (GFSL) Full timeJob Role: Facilities Administration OfficerLocation: HMP WandsworthSalaries from: £26,614.62Contract: Full Time - PermWe are seeking a dedicated Administration Officer to join our team at HMP Wandsworth, a category B male prison. Our team works together to create a safe and nurturing environment.As a Facilities Administration Officer, you will have the...
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Facilities Administrator Assistant
3 weeks ago
London, Greater London, United Kingdom Jones Lang LaSalle Incorporated Full timeAbout the RoleThe Facilities Administrator will provide professional administrative support to the EMEA Facilities team, reporting directly to the Operations & Change Lead. This role is responsible for ensuring the smooth operation of building facilities across the region.Key ResponsibilitiesFieldglass administration, including profile setup, access badge...
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Facilities Administrator Assistant
3 weeks ago
London, Greater London, United Kingdom Jones Lang LaSalle Incorporated Full timeAbout the RoleThe Facilities Administrator will provide professional administrative support to the EMEA Facilities team, reporting directly to the Operations & Change Lead. This role is responsible for ensuring the smooth operation of building facilities across the region.Key ResponsibilitiesFieldglass administration, including profile setup, access badge...
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Facilities Administrator
1 month ago
London, Greater London, United Kingdom Hays Specialist Recruitment Limited Full timeAbout the RoleWe are seeking a highly skilled and experienced Facilities Administrator to join our team in London. As a key member of our facilities team, you will be responsible for ensuring the smooth operation of our facilities, including reviewing subcontractor records, managing electronic filing systems, and administering subcontractor RAMS.Key...
