Financial Operations Coordinator
4 days ago
Auction House Career Opportunity
We are seeking a detail-oriented Client Accounting Administrator to join our finance team. This pivotal role involves managing client-related financial operations, supporting buyers and vendors, and ensuring smooth post-sale processes.
Key Responsibilities:
- Monitor the department inbox, forward or respond to email enquiries as appropriate.
- Handle general finance enquiries from buyers, vendors, and staff members.
- Create, credit, or re-issue invoices on an ad-hoc basis.
- Process refunds, allowances, and cancellations for defaulting buyers.
- Resolve posting queries raised by the Financial Controller and Management Accountant.
- Provide holiday cover for other administrators in the department.
Buyer Accounts:
- Identify and post incoming bank transfers, including large third-party payments requiring AML checks.
- Identify and post incoming SagePay transactions.
- Reconcile and balance credit card payments taken; prepare paying-in reports.
- Handle cash/cheque banking and produce associated paying-in reports.
- Create, post, and email buyer invoices following sales.
- Chase outstanding invoices after an auction and co-ordinate further action with the Financial Controller, including instructing solicitors if necessary.
- Record and manage deposit payments where required.
- Process post auction sale transactions.
Salary and Benefits:
The estimated salary for this role is around £35,000 - £40,000 per annum, depending on experience. We also offer flexible working arrangements (full or part-time), competitive salary based on experience, opportunity to work in a renowned auction house with a collaborative and dynamic team, and other benefits.
What We Offer:
- Flexible working arrangements (full or part-time).
- Competitive salary based on experience.
- Opportunity to work in a renowned auction house with a collaborative and dynamic team.
Requirements:
- Previous administration experienced within an accounting department.
- Customer service experience.
- AAT qualification, or currently studying an advantage but not essential.
- Strong attention to detail and high level of accuracy.
- Knowledge of Microsoft Dynamics Navision desirable but not essential.
- Intermediate/Advanced Excel.
- Effective time management and ability to prioritise workloads.
- Excellent communication and interpersonal skills.
- Familiarity with AML regulations and auction industry processes is an advantage.
- Flexibility and willingness to help with non-core finance adhoc duties.
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