Office Manager and Executive Assistant

4 days ago

Maidenhead, Windsor and Maidenhead, United Kingdom Bucks and Berks Recruitment Full time

We are seeking a highly driven and experienced Office Manager and Executive Assistant to join our team at Bucks and Berks Recruitment in Maidenhead.

This role will involve operating across all disciplines of Office Management, including day-to-day operations, health and safety, payroll administration, and travel coordination. The successful candidate will be confident in dealing with senior-level employees and will take ownership of advising other managers on best practices.

The ideal candidate will have excellent organizational skills, attention to detail, and the ability to work effectively with diverse groups of people. They will also have high proficiency in MS Office Tools and a full clean driving license is desirable.

Key Responsibilities:

  • Oversee general office operations, including responsibility for health and safety, maintaining records, and acting as onsite fire marshal and first aider.
  • General administration for the UK office, including raising purchase orders, purchasing office supplies and equipment, and maintaining stock levels.
  • Deal with the landlord and all third-party vendors for the company, including cleaning, security, and maintenance providers.
  • Compliance responsibilities, including issuing paperwork for new starters and supporting induction programs.
  • Support the Finance team with payroll, web filing, and annual confirmations at Companies House and all associated administration for managing company vehicle fleet.
  • Administrator for Concur and credit cards.
  • Administration of the Group Pension and Share schemes for all UK employees.
  • Coordinate domestic travel for UK visitors, including flight, hotel, visa applications, and car rental reservations.
  • Support the Managing Director to organize board events and meetings as required.

Requirements:

  • Self-starter with the ability to work with minimal supervision and direction.
  • Comfortable working and communicating at all levels of the organization and across departmental boundaries.
  • Effective team player able to positively interact with all company employees.
  • Proactively establishes and maintains effective working relationships.
  • Able to use own initiative, effectively manage own time, and build trust.
  • Flexible, hardworking, and with a 'can do' attitude.
  • Proven ability to problem-solve.
  • Excellent organizational skills and attention to detail.
  • Patience and composure under pressure.
  • Excellent written, verbal, and interpersonal skills to work effectively with diverse groups of people both within, and outside, of the organization.
  • Excellent IT skills with high proficiency in MS Office Tools.
  • Full clean driving license is desirable.

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