Office Administrator
1 week ago
We are seeking a highly organized and detail-oriented Office Administrator to join our team at Bottomline. This is an exciting opportunity for someone who enjoys working in a fast-paced environment and is passionate about delivering exceptional administrative support.
The ideal candidate will have previous experience in administration and/or HR roles, with excellent Microsoft Office skills and use of JIRA. As an Office Administrator, you will be responsible for overseeing the day-to-day running of the office location, supporting key areas such as payroll, HR, IT support, inventory, events, onboarding, marketing, and other functional areas of the business.
Key Responsibilities:
- Assisting procurement teams to maintain up-to-date contracts.
- Supporting Talent Operations with new employee onboarding at Theale location.
- Organizing company events, conferences, or special meetings as needed.
- Managing gifts for special events and ensuring shipments are handled efficiently.
- Ordering stationery and general office supplies as routine expenditures.
- Ensuring office deliveries and mail are properly taken care of.
- Collaborating with facilities and procurement teams to manage office budgets.
- Liaising with suppliers, health and safety, vendor management as required.
- Providing support for implementing and maintaining office administrative systems.
- Delegating tasks and communicating effectively with other employees.
- Ensuring health and safety policies are up-to-date and adhered to.
- Participating in global facilities team meetings to coordinate and collaborate.
- Supporting the team in keeping JIRA records updated in a timely manner.
- Assisting various team members with office or facility-related requests.
- Executing tasks and assignments as directed by the management team.
What We're Looking For
- A degree in Business Administration, Human Resources, or related field.
- Excellent communication and organizational skills.
- Experience with Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
- Ability to work independently and as part of a collaborative team.
- Familiarity with JIRA software and its applications.
Salary Information: The estimated annual salary for this role is $55,000 - $65,000, depending on qualifications and experience.
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