Bid Administration

**Bid Administrator**

Do you have Bid and tender experience?Excellent administration and organisational skills?

If so, then we may have a position for you

We are looking for a **Bid Administrator** to join one of our clients based over in Theale, Berkshire.

**Responsibilities**:

- Responsible for the coordination and development of contract variation quotations.
- To be the central point of contact for information relating to contract variations.
- To support Bid Managers in the development of for all OJEU procurement bids, Framework mini-competition quotes, and pre-tender sales proposals as well as live contract variations and extensions/renewals.
- To support Bid Managers, specifically the Bid Manager in the production of technical, commercial, legal and operational content for bids and quotes for new business and renewal contracts.
- Interface with and provide support to Business Development team such as Business Development Director, Sales Operations Manager, Account Managers, Bid Team and others for strategic projects, bid and tendering projects, Managed Equipment Service (MES) contractsand other associated services such as the implementation of new contracts.
- To ensure quality system processes and procedures are followed.
- System administration of the Customer Relationship Management (CRM) system.
- To support the Sales Operations Manager in the tracking of all business development activities including, but not limited to: procurement website communications, business development board, CRM updates/reports, as well as deadline tracking.
- To support Business Development team with trading opportunities, remarketing, sourcing and other trading activities, working with other specialists within other departments as required.
- Develop and maintain a UKI based used equipment sourcing plan. Development of an asset database for potential procurement targets.
- Maintain a pipeline of targeted acquisitions in order to meet the UKI trading budget and any stretch targets.
- To ensure all Business Development opportunities are identified and escalated for consideration.
- To manage shared mailboxes within the business development team, sharing communications to the team as required to support bids and opportunities. Liaising with customers as required.

**Key Accountabilities**
- Support the production of technical, commercial, legal and operational content for bids, quotes, and sales proposals.
- Support the production for business development documentation including, but not limited to: expressions of interest; pre-qualification questionnaires; quotes and proposals; public sector comparators; and business cases.
- Manage centralised business development mailbox and review OJEU notices and other web portals, identifying potential opportunities for consideration by the business development team.
- Support bid strategy and project team meetings ensuring appropriate attendance from relevant stakeholders. Furthermore, ensure actions are identified, followed up, and progress tracked.
- Support system administration for the CRM system ensuring that all users complete information in a timely and accurate manner.
- Any other duties as requested by the Sales Operations Manager or Business Development Director.
- Administrative support to the Sales Operations Manager, Account Managers, Bid Team and others for strategic projects, bid and tendering projects, Managed Equipment Service (MES) contracts and other associated services such as the implementation of new contracts.
- Ensure all business development documentation adheres to editing and formatting standards.
- Support the Business Development Director and Sales Operations Manager and other members of the business development team as appropriate.
- Develop content for use on corporate website and other social media channels including Twitter and LinkedIn.
- Ensure processes and procedure relating to the duties you carry out are kept up-to-date and shared with the team and relevant stakeholders as appropriate
- Maintain, develop, editing and formatting standards and develop standard templates. Ensure all business development documentation adheres to editing and formatting standards.

**Essential**:

- Attention to detail
- Strong team working skills
- Highly organised and self-motivated
- Excellent written and verbal communication
- Ability to work successfully in a multi-disciplinary and often virtual environment.
- Excellent interpersonal skills
- Proficient - expert in MS office tools
- Database management experience