Bid Associate

**Bid Associate**

**Theale, Berkshire**

**Hybrid**

Our client is the leading service provider of Managed Equipment Services (MES) for the NHS and the private health sector in the UK. They are currently looking for a **Bid Associate **to join their team based in Theale, Berkshire.

To be considered for this role you must have previous experience in **supporting bid managers** and **possess excellent written and verbal communication skills**. You are also required to have **2 -3 years UK based work experience** for this role.

**Purpose of the Role**
- Responsible for the coordination and production of contract variations and quotations within Diagnostic Imaging (DI)
- To be the central point of contact for information relating to contract variations.
- Support Bid Managers, specifically the Bid Manager for Diagnostic Imaging, in the production of technical, commercial, legal, and operational content for bids and quotes for new business and renewal contracts
- Support Bid Managers in the development of all procurement bids, Framework mini-competition quotes, and pre-tender sales proposals as well as live contract variations and extensions/renewals
- Interface with and provide support to Business Development team such as Head of Diagnostic Imaging, Operations Manager, Account Managers, Bid Team and others for strategic projects, bid and tendering projects, Managed Equipment Service (MES) contracts and other associated services such as the implementation of new contracts
- Ensure quality system processes and procedures are followed
- System administration of the Customer Relationship Management (CRM) system
- To support the Head of Business Development in the tracking of all business development activities including, but not limited to: procurement communications, business development status, CRM updates/reports, as well as deadline tracking.
- To support the Business Development team and other specialists within other departments as required
- Maintain a pipeline of targeted acquisitions in order to meet the UKI budget and any stretch targets
- Ensure all Business Development opportunities are identified and escalated for consideration
- Manage shared mailboxes within the business development team, sharing communications to the team as required to support bids and opportunities
- Develop strong relationships with framework organisations and customers as required

**Key Accountabilities**
- Support the production of technical, commercial, legal, and operational content for bids, quotes, and sales proposals including variations and NHS Supply Chain quotes
- Support the production for business development documentation including, but not limited to: expressions of interest; pre-qualification questionnaires; quotes and proposals; public sector comparators; and business cases
- Manage centralised business development mailbox and review OJEU notices and other web portals, identifying potential opportunities for consideration by the business development team
- Support bid strategy and project team meetings ensuring appropriate attendance from relevant stakeholders. Furthermore, ensure actions are identified, followed up, and progress tracked
- Support system administration for the CRM system ensuring that all users complete information in a timely and accurate manner
- Any other duties as requested by the Head of Diagnostic Imaging
- Administrative support to the Head of Diagnostic Imaging, Account Managers, Bid Team and others for strategic projects, bid and tendering projects, Managed Equipment Service (MES) contracts and other associated services such as the implementation of new contracts
- Ensure all business development documentation adheres to editing and formatting standards
- Support the Head of Diagnostic Imaging, Operations Manager and other members of the business development team as appropriate
- Ensure processes and procedure relating to the duties you carry out are kept up-to-date and shared with the team and relevant stakeholders as appropriate
- Maintain, edit and format standard templates. Ensure all business development documentation adheres to editing and formatting standards

**Performance Indicators**
- Delivery of business development projects on time and to quality in adherence with business requirements
- Sign-off forms completed and stored as part of quality system
- Identification of business development opportunities
- Accuracy of information stored on CRM system
- All sales quotations and proposals are up-to-date and structured professionally.
- Achieve the trading budget
- Comprehensive internal and external high-quality communications

**Desirable Qualifications**
- Degree calibre
- Project Management courses or similar

**Essential Skills**
- Knowledge of medical services industry (desirable)
- Attention to detail
- Strong team working skills
- Highly organised and self-motivated
- Excellent written and verbal communication
- Ability to work successfully in a multi-disciplinary and