Senior Administrative Support

5 days ago

Gloucester, Gloucestershire, United Kingdom Mazars Full time

About Mazars

Mazars is a leading international professional services firm delivering exceptional quality in audit, accounting, tax, financial advisory, outsourcing and consulting.

We are one diverse, multicultural, multi-generational team with a huge sense of connection and belonging. This is a place where you can take ownership of your career, get involved, believe in yourself and put your ideas into action.

About the Role

The successful candidate will provide administrative support to senior leadership meetings, following a consistent approach, ensuring due process is followed, the Members' Agreement is adhered to.

Key Responsibilities

  • Work closely with the Head of Secretariat and other members of the team to provide a consistent service and manage the Executive and Senior Leadership meetings within Mazars UK, ensuring the Chairs and members are properly supported in their activities.
  • Attend meetings as required and ensure they are properly recorded with minutes produced and finalised prior to being shared across various Boards or with the Regulator, as appropriate.
  • Assist in the maintenance of an actions log, including following up on actions as appropriate, meeting and where needed, challenging senior leadership on outstanding actions.
  • Manage logistics for meetings, scheduling meetings, confirming quoracy, ensuring attendees have the relevant information to attend.
  • Assist in the production of high-quality papers for meetings, ensuring they are submitted in a timely manner in a standard format and ensuring that the relevant governance process is adhered to.

Requirements

  • Experience of working in a secretariat role
  • Experience taking and producing succinct minutes
  • Strong attention to detail, organisational and multi-tasking skills
  • Strong written skills
  • Flexible with the ability to work effectively under pressure and manage conflicting priorities

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