Medical Secretary

3 weeks ago

Liverpool, Liverpool, United Kingdom Liverpool University Hospitals NHS Foundation Trust Full time

Job Summary

We are seeking a highly motivated and organized Medical Secretary to join our team within the Breast and Endocrine Surgery Department. The ideal candidate will have excellent communication and organizational skills, with the ability to work in a fast-paced environment.

The successful candidate will provide administrative support to consultants and speciality teams, including diary management, typing clinic letters, and chasing results. They will also be responsible for providing a comprehensive service to consultants and speciality teams, including nurse practitioners/clinicians.

Main Duties of the Job

Provide day-to-day PA/Medical Secretary support to consultants and their team.

Manage consultant's diaries with regard to clinical and non-clinical activities.

Liaise with consultants and clinical teams in regard to in-patient waiting lists, including arranging admissions for patients requiring surgery.

Ensure that all clinical correspondence is transcribed in a timely manner.

Be responsible for consultant's correspondence received into the Trust.

About Us

Liverpool University Hospitals NHS Foundation Trust is a leading healthcare provider in the North West region. We are committed to delivering high-quality patient care and improving health outcomes.

The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital, and the Royal Liverpool University Hospital. We serve a core population of around 630,000 people across Merseyside, as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.

Key Responsibilities

Provide administrative support to consultants and speciality teams.

Manage consultant's diaries and correspondence.

Liaise with consultants and clinical teams to ensure smooth patient care.

Transcribe clinical correspondence in a timely manner.

Be responsible for consultant's correspondence received into the Trust.

Person Specification

Education/Qualifications

Essential

  • GCSE/O Level standard/equivalent or higher
  • RSA/OCR Typing/Word processing Level 3 or equivalent
  • RSA/OCR Audio typing Skills Level 3
  • Knowledge of medical terminology
  • Secretarial Qualification or equivalent experience

Desirable

  • ECDL or equivalent
  • Shorthand

Experience

Essential

  • Excellent skills with knowledge and experience of all Microsoft office packages
  • Demonstrable experience working in an NHS office environment as a medical secretarial

Skills/Ability/Knowledge

Essential

  • Ability to communicate professionally at all levels in a helpful courteous manner. First Class Communication Skills
  • Excellent Organisation Skills
  • Excellent Word Processing and Keyboard Skills
  • Ability to organise workload effectively and prioritise to meet deadlines
  • Ability to work individually or as part of a team
  • Legible handwriting
  • Experience or supervising and motivating a team
  • Time Management Skills
  • Excellent interpersonal and influencing skills

Desirable

  • Knowledge of internal PAS system
  • Understanding of Trust internal policies as appropriate

Qualities/Attributes

Essential

  • Capability to adapt to most situations
  • Eager to learn
  • Ability to maintain control of stressful/sensitive situations

Other Requirements

Essential

  • Comply with Trust policies and procedures
  • Ability to show understanding and appreciation of the need to maintain confidentiality in all matters - Data Protection Act
  • Ability and willingness to undergo further training in accordance with the needs of the post

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