Financial Operations Assistant

5 days ago


Gillingham, Kent, United Kingdom Hays Technology Full time
About the Role

We are seeking a highly organized and detail-oriented Financial Operations Assistant to join our team at Hays Technology. As a key member of our transactional finance team, you will be responsible for providing administrative support to our financial operations, ensuring the smooth running of our financial processes.

Key Responsibilities
  • Raise new project details, contract sales orders, application for payments, contract sales invoices, purchase orders, purchase invoices, and credit notes in our finance system.
  • Create new customers and vendors in our finance system.
  • Run debtor reporting, bank reconciliations, and process credit card expenses.
  • Prepare and issue statements as necessary.
  • Maintain credit control operations in collaboration with colleagues to ensure swift resolution of any required actions.
  • Reconcile supplier statements, run a VAT return, and run a supplier payment run.
  • Respond to time-critical emails and actions from clients or colleagues in a timely manner.
  • Perform ad hoc tasks as directed by the Financial Controller, Group Transactional Manager, or CFO to support finance, HR, and operational staff.
Requirements
  • A good understanding of sale ledger, purchase ledger, and credit control.
  • Proficiency with Microsoft Excel and Teams.
  • Good organization, with efficient attention to detail.
  • Communication skills with both internal colleagues and external suppliers.
  • Time management with the inclusion of working to tight deadlines.
  • Adaptability and flexibility to work within a fast-paced environment.
  • Qualified by experience and/or qualification higher than secondary education.
What We Offer
  • A range of benefits, including 25 days holiday + bank holidays, hybrid working (3/5 days in office), continuous training and development, and a work-life balance company culture.


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